Accounts Receivable Specialist

Davis-Standard is seeking a full-time experienced Accounts Receivable Specialist to join our Finance Team. This role supports the order-to-cash cycle with a primary focus on customer collections, invoicing, dispute resolution, account follow-up, and Accounts Receivable reporting. The position plays an important role in improving cash flow, reducing overdue balances, resolving customer issues, and supporting accurate receivables processes. The ideal candidate is detail-oriented, proactive, solution-minded, comfortable communicating with customers and internal stakeholders, and able to manage multiple priorities independently. This role reports directly to the Accounts Receivable Supervisor.

Responsibilities

• Manage collection follow-up and customer account activity for an assigned portfolio in Accounts Receivable, including prioritizing overdue balances, securing payment commitments, documenting follow-up activity, and escalating unresolved issues as needed.
• Research and resolve customer short payments, deductions, billing questions, disputes, and account discrepancies in accordance with established procedures.
• Generate and issue customer invoices accurately and on schedule, ensuring required billing support and documentation are maintained.
• Manage the shared Accounts Receivable email inbox and respond to customer and internal inquiries in a timely, professional manner.
• Partner with Sales, Customer Service, Plant Operations, and other internal teams to resolve issues that may delay customer payment.
• Monitor assigned accounts, aging trends, credit concerns, and collection priorities using Accounts Receivable systems and reporting tools.
• Prepare customer statements and support recurring Accounts Receivable reporting, including collection activity, cash reporting, cash forecasting support, and ad hoc analysis.
• Support cash application processes as needed by researching payment questions, account discrepancies, unapplied cash items, or posting follow-up requests.
• Maintain customer account documentation, support Accounts Receivable process improvement efforts, and take on additional duties or special projects as assigned.

Job/Skills Requirements

• High school diploma or equivalent required; degree or coursework in Accounting or Finance preferred.
• Three or more years of Accounts Receivable experience, with a strong focus on collections, invoicing, dispute resolution, and customer account follow-up.
• Experience working with Epicor, MIS, or other ERP/Accounts Receivable systems preferred.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong attention to detail, accuracy, organization, and follow-through.
• Excellent written and verbal communication skills, including comfort contacting customers by phone and email regarding outstanding balances.
• Ability to analyze account information, resolve discrepancies, and present findings clearly to internal stakeholders.
• Ability to work effectively with business stakeholders across departments while managing multiple priorities and deadlines in a fast-paced environment.
• Dependable, proactive, team-focused, and able to handle confidential financial and customer information professionally.