Executive Assistant to Chief Executive Officer

We are seeking a highly organized, business-minded, and execution oriented Executive Assistant to work directly with the CEO across multiple global businesses and strategic initiatives.

This is not a traditional Executive Assistant role. The successful candidate will operate as an extension of the CEO Office—driving execution, coordination, communication, and follow-through across fast-moving and complex business environments.

You will play a critical role in ensuring the CEO’s priorities are executed efficiently across teams, projects, and geographies.

Role Overview

The Executive Assistant will support the CEO across strategic operations, meeting coordination, research, communication, and cross-functional execution.

You will work across multiple businesses and other strategic initiatives, helping align priorities and accelerate execution.

This role requires someone who thrives in ambiguity, operates effectively in fast paced environments, and can manage multiple priorities simultaneously with exceptional attention to detail.

Key Responsibilities

CEO Office & Strategic Coordination

• Work directly with the CEO across multiple business units and strategic initiatives
• Attend meetings and document key decisions, action items, and follow-ups
• Track strategic priorities and ensure execution across teams
• Coordinate communication between leadership, departments, and external stakeholders
• Prepare briefing notes, summaries, and research materials

Meeting & Workflow Management

• Manage the CEO’s calendar, scheduling, and priorities
• Coordinate meetings across global time zones
• Ensure agendas and preparation materials are ready in advance
• Drive follow-ups and accountability tracking
• Centralize meeting workflows and communication

Research & Business Support

• Conduct market, competitor, and partnership research
• Support preparation of presentations, reports, and strategic documents
• Assist with new business initiatives and operational projects
• Organize and synthesize information across multiple teams

Communication & Coordination

• Act as a communication bridge between CEO and internal/external stakeholders
• Ensure tasks and decisions are followed through to completion
• Improve execution efficiency and organizational alignment

Limited Personal Support (10–20%)

• Assist with selected personal scheduling and coordination for the CEO and family when required

Flexibility & Travel

• Willing to travel frequently with the CEO for meetings, events, and business development opportunities
• Comfortable working outside traditional office structures when required
• Flexible in supporting both business-related and occasional personal/family coordination matters
• Able to adapt to dynamic schedules and last-minute changes

Key Skills, Knowledge & Attributes

• Strong business acumen and commercial awareness
• Exceptional organization and execution skills
• Strategic coordination and stakeholder management
• Strong research, analytical, and problem-solving ability
• Excellent written and verbal communication skills
• High ownership mentality and proactive attitude
• Professionalism, discretion, and confidentiality
• Adaptability in fast-paced, dynamic environments
• Bilingual (Mandarin and English)

Ideal Candidate Profile

You are not a traditional Executive Assistant—you are a trusted operator within the CEO Office.

You are proactive, highly organized, and capable of managing complex coordination across multiple businesses and stakeholders. You thrive in environments where priorities shift quickly and execution speed matters.

You are calm under pressure, detail-oriented, and confident engaging with senior stakeholders while maintaining discretion and professionalism at all times.

Preferred Backgrounds

• Founder’s Office or CEO Office experience
• Strategy & Operations / BizOps roles
• Startup operations or high-growth companies
• Consulting + startup environments
• SaaS or technology companies
• International or multi-business exposure

What Success Looks Like

Success in this role means significantly improving the CEO’s effectiveness by:

• Increasing execution speed across businesses
• Improving communication flow and reducing gaps
• Strengthening accountability and follow-through
• Enhancing coordination across teams and time zones
• Enabling the CEO to focus on high-impact strategic decisions