Accounting & Payroll Analyst

The Accounting & Payroll Analyst is a hands-on accounting and payroll position responsible for supporting and managing key functions within payroll, general ledger, accounts payable, accounts receivable, and supports purchasing. The position has an increased focus on financial and payroll analysis, reporting, reconciliation, data integrity, and identifying trends or discrepancies within financial and workforce data.

This role is responsible for producing accurate and timely financial and payroll information, analyzing data to identify issues and opportunities for improvement, and providing reports and insights to support Finance, Human Resources, and management decision-making. The Accounting Specialist also serves as a backup to the Purchasing Manager.

Minimum Requirements

• Associate degree in Accounting, Finance, Business Administration, or related field required.
• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of two years of payroll, accounting, or related financial experience.
• Strong analytical skills with demonstrated ability to analyze financial and payroll data, identify trends and discrepancies, and communicate findings.
• Advanced Microsoft Excel skills, including pivot tables, lookups, formulas, data analysis, and report development.
• Experience developing and maintaining financial, payroll, and management reports.
• Strong attention to detail with the ability to reconcile and validate large amounts of financial and payroll data.
• Paycor experience preferred.
• Experience with ERP/accounting systems; Syteline experience preferred.
• Working knowledge of U.S. payroll regulations and applicable employment laws preferred.
• Experience processing union payroll preferred.
• Certified Payroll Professional (CPP) designation preferred.
• Ability to maintain a high level of confidentiality and exercise sound judgment when handling sensitive employee and financial information.
• Strong problem-solving, organizational, and communication skills.

• Process weekly payroll for approximately 400 employees, ensuring accuracy, timeliness, and compliance.
• Review and analyze payroll data prior to processing to identify discrepancies, unusual activity, errors, and trends.
• Develop and maintain recurring and ad hoc payroll reports, metrics, and analyses for Finance, Human Resources, and management.
• Analyze payroll costs, overtime, hours worked, deductions, attendance-related payroll information, and other workforce data as requested.
• Perform payroll reconciliations and investigate variances between payroll, HRIS, general ledger, and other financial records.
• Utilize payroll and HRIS reporting capabilities to improve data visibility, accuracy, and efficiency.
• Identify opportunities to improve payroll processes, reporting, controls, and data integrity.
• Process deductions including health benefits, garnishments, retirement contributions, and third-party payments.
• Serve as a primary point of contact for employee payroll-related questions and resolve discrepancies in a timely manner.
• Partner closely with Human Resources to ensure employee records, compensation changes, deductions, and other payroll information are accurate.
• Maintain confidentiality and security of payroll and employee information.
• Ensure compliance with applicable federal and state payroll regulations, company policies, and internal controls.
• Support annual financial and 401(k) audits by preparing schedules, reconciling information, responding to inquiries, and coordinating auditor requests.
• Prepare and provide accurate ad hoc reports and analysis as requested by management.
• Maintain Social Service Committee Fund account, including bank reconciliations and check preparation.
• Process and monitor Positive Pay activity.

• Maintain, review, and correct general ledger account information.
• Prepare monthly and period-end financial reports and supporting schedules.
• Complete end-of-period postings and assist with month-end closing activities.
• Post and close applicable departments at the end of each accounting period.
• Perform account reconciliations and analyze discrepancies or unusual transactions.
• Analyze financial information and account activity to identify trends, variances, errors, and opportunities for improvement.
• Prepare reports and financial analyses to support management decision-making.
• Maintain and process petty cash activity.
• Prepare, reconcile, and process company credit card accounts.
• Manage Accounts Payable activities and ensure appropriate coding, approvals, and documentation.
• Prepare and process vouchers payable.
• Maintain accurate vendor files and records.
• Prepare and process computer checks and electronic payments.
• Prepare and maintain bank reconciliations.
• Manage Accounts Receivable activities.
• Prepare and process Accounts Receivable transactions and maintain supporting files.
• Monitor Accounts Receivable activity and assist with identifying and resolving discrepancies.
• Prepare worksheets, reconciliations, and supporting documentation for year-end auditors.
• Maintain fixed asset records and process asset additions, disposals, and other changes.
• Process corrections to sales invoices, including debits and credits.
• Review, maintain, and process employee expense reports.
• Prepare and process Use Tax.
• Prepare and process wire transfers while maintaining appropriate documentation and internal controls.
• Perform Positive Pay activities and resolve exceptions.
• Assist with the development and improvement of accounting procedures, reporting tools, and internal controls.
• Perform additional financial analysis and accounting projects as assigned.

• Serve as backup to the Purchasing Manager as needed.
• Compare receiving documentation to purchase orders and invoices and investigate discrepancies.
• Process corrections to receiving records.
• Process corrections and adjustments to purchase orders.
• Prepare, maintain, and enter purchase orders.
• Maintain and enter receiving information.
• Assist with resolving vendor, purchasing, receiving, and invoice discrepancies.
• Review purchasing information for accuracy and provide reporting or analysis as requested.

• Financial and payroll analysis
• Data interpretation and problem solving
• Financial reporting and reconciliation
• Advanced Excel and reporting skills
• Accuracy and attention to detail
• Payroll and accounting systems proficiency
• Continuous improvement mindset
• Confidentiality and professional judgment
• Organization and prioritization
• Cross-functional communication
• Internal controls and compliance
• Ability to independently research and resolve discrepancies