Administrative Assistant
Indexed description
Schedule: Monday-Friday, 7:30 AM - 4:00 PM
Be the Hub That Keeps Our School Running Smoothly
Hyde Park Day School (HPDS) is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily school operations at our Chicago campus.
This is more than a traditional administrative role-you will be a central point of coordination, communication, and support for staff, students, and families. If you thrive in a fast-paced environment and take pride in creating systems that keep everything running seamlessly, this is an opportunity to make a meaningful impact every day.
Why Join Hyde Park Day School
- Mission-driven work supporting bright students with learning disabilities
- Consistent weekday schedule aligned with a school environment
- Highly collaborative, team-oriented culture
- Comprehensive benefits package (medical, dental, vision, retirement, and more)
- Opportunity to be a key operational partner within a respected school community
What You'll Do
- Serve as a first point of contact-answering, screening, and directing calls and visitors
- Provide comprehensive administrative support to ensure efficient daily operations
- Manage office systems including filing, recordkeeping, and document preparation
- Coordinate meetings, calendars, and communications across teams
- Maintain and track office supply inventory, placing and managing orders
- Support workflow improvements and office procedures to enhance efficiency
- Prepare correspondence, reports, memos, and internal communications
- Troubleshoot administrative issues and respond to routine inquiries
- Support meeting logistics, including agendas and minutes
- Help maintain equipment, office organization, and overall operational readiness
- Associate's degree with relevant computer/software training required; Bachelor's preferred
- Minimum 5 years of administrative or office management experience
- Strong proficiency in Microsoft Office; familiarity with Google Workspace
- Exceptional organization, attention to detail, and time management
- Strong written and verbal communication skills
- Ability to multitask, prioritize, and problem-solve independently
- Team-oriented mindset with a high level of professionalism and discretion
- Sensitivity and professionalism when working in a school environment
- Knowledge of HIPAA and confidentiality standards preferred
- Highly organized and proactive, always a few steps ahead
- A clear communicator who keeps information flowing smoothly
- Adaptable and resourceful, able to pivot as school needs evolve
- Someone who takes pride in creating order, efficiency, and positive experiences for others
- Medical, dental, and vision insurance (individual and family coverage)
- Paid vacation, sick time, and holidays
- Employer-paid life, AD&D, and disability insurance
- 403(b) retirement plan with Roth option
- FSA, HSA, Employee Assistance Program
- 529 college savings program
- Tuition reimbursement
- Office-based role within a school setting
- Requires extended periods of sitting, computer use, and standard office activity
- Ability to lift up to 25-49 lbs and support general office operations as needed
Apply Today
If you're looking for a stable, meaningful administrative role where your contributions truly matter, we encourage you to apply and become an essential part of the HPDS community.
Salary: $22.00 - $25.00 per hour
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