Senior Accounts Payable Specialist

Accounting, Accounting & Finance, Accounts Payable, Financial Operations

About The Position

Royal York Property Management is seeking a highly experienced Senior Accounts Payable Specialist to support the accuracy, organization, and control of our accounts payable operations.

This position will play an important role in ensuring invoices are properly reviewed, expenses are accurately recorded, vendor accounts remain current, and payment requests are complete and ready for approval. The successful candidate will work closely with members of our finance, property management, maintenance, and operations teams.

We are looking for someone who understands the complete accounts payable cycle and can manage their responsibilities with limited supervision. This is not a junior invoice-entry position. The person hired must be capable of identifying irregularities, investigating discrepancies, maintaining reliable records, and protecting the integrity of the company’s payment processes.

Previous experience supporting Canadian companies is required. Candidates should already be comfortable working with Canadian invoices, GST and HST coding, Canadian vendors, and Ontario-based team members.

Our Hiring Process

Every application is reviewed by our recruitment team.

Candidates whose education and experience appear to align with the position will receive an email within one to two business days of applying with a link to complete a pre-recorded online interview.

The interview allows us to evaluate your accounts payable experience, Canadian-company exposure, technical knowledge, judgment, communication skills, and ability to manage senior-level responsibilities in a remote environment.

Only candidates selected to move forward will be contacted regarding the next stage of the hiring process.

Key Responsibilities

• Review invoices for accuracy, completeness, supporting documentation, and proper authorization
• Code and enter invoices using the correct company, department, account, tax treatment, and cost allocation
• Match invoices to purchase orders, work orders, contracts, service records, and other supporting documents
• Manage vendor records, payment terms, contact information, and banking details
• Prepare payment batches and supporting schedules for management review and approval
• Reconcile vendor statements and investigate differences between vendor records and the accounting system
• Resolve missing invoices, duplicate billings, unapplied credits, incorrect balances, and payment discrepancies
• Monitor due dates, overdue balances, payment commitments, and upcoming cash requirements
• Respond to vendor inquiries regarding invoice status, account balances, and payment timing
• Process credit-card transactions, employee expenses, recurring charges, and other operating expenses
• Apply the appropriate GST and HST treatment to invoices and expenses
• Assist with accounts payable, bank, and credit-card reconciliations
• Support month-end activities, including accruals, cut-off procedures, prepaid expenses, and outstanding invoice reviews
• Maintain complete and well-organized electronic records for review and audit purposes
• Support accounts payable activities involving multiple entities, departments, properties, and vendor relationships
• Identify process gaps, control weaknesses, and recurring errors
• Recommend practical improvements to increase accuracy, efficiency, and accountability
• Follow approval limits, segregation-of-duties requirements, and fraud-prevention procedures
• Collaborate with internal departments to obtain missing information and resolve payment-related issues

Education And Experience Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration with an accounting concentration, or a closely related field
• Colombian Contador Público qualification or another relevant accounting designation is considered an asset but is not mandatory
• Minimum 4 years of directly related accounts payable or accounting operations experience
• Candidates with 4–7+ years of relevant experience are strongly preferred
• Previous experience supporting one or more Canadian companies is required
• Demonstrated experience managing the full accounts payable cycle
• Experience reviewing, coding, processing, and reconciling a high volume of invoices
• Practical knowledge of Canadian GST and HST coding
• Experience preparing payment runs or payment batches for approval
• Strong vendor statement reconciliation and discrepancy-resolution skills
• Experience supporting month-end closing activities
• Experience working with multiple companies, entities, departments, or cost centres
• Property management, real estate, construction, maintenance, or service-industry accounting experience is considered an asset
• Strong proficiency with Microsoft Excel or Google Sheets
• Experience with QuickBooks Online or another established accounting or ERP platform
• Advanced written and spoken English
• Confidence communicating with vendors, managers, and cross-functional team members
• Ability to work full-time during Ontario business hours
• Reliable computer, high-speed internet connection, headset, webcam, and quiet professional workspace

The Person We Are Looking For

You are a careful and experienced accounting professional who understands the responsibility involved in handling company expenses and vendor payments.

You do not process information blindly. You verify documentation, question inconsistencies, investigate unusual activity, and follow issues through to resolution.

You are comfortable managing deadlines, communicating with multiple departments, and balancing speed with accuracy. You understand when an issue can be resolved independently and when it must be documented and escalated.

You also recognize that strong accounts payable performance depends on sound controls, reliable records, professional communication, and consistent follow-through.

Measures of Success

Success In This Role Means

• Invoices are processed accurately and within the required timelines
• Expenses are assigned to the correct accounts, entities, and cost centres
• Taxes are coded correctly
• Vendor balances are regularly reconciled and supported
• Payment batches are accurate, complete, and ready for approval
• Duplicate, unsupported, or unauthorized payments are identified before funds are released
• Outstanding issues are documented and followed through to completion
• Vendor communications are handled professionally
• Month-end information is accurate and delivered on time
• Accounts payable records are complete, organized, and review-ready
• Management has dependable information regarding payment obligations and outstanding balances

Compensation

The annual compensation range for this position is:

C$27,600–C$32,400

Final compensation will be determined based on the candidate’s depth of accounts payable experience, previous work with Canadian companies, knowledge of Canadian tax coding, accounting-system proficiency, industry exposure, English communication skills, and ability to independently manage complex accounts payable responsibilities.

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