Finance Manager (M/F/X)

About Vicinity

At Vicinity, we pursue a clear and purpose-driven mission: to develop and manage affordable, sustainable, and high-quality rental housing. Through innovative residential projects, we place energy performance, digitalization, and tenant-focused services at the heart of our approach to simplify everyday life and improve quality of life.

We firmly believe that social impact goes hand in hand with economic performance. Therefore, we fully integrate the principles of diversity, equity, and inclusion into our company culture. These values are essential drivers in achieving our ambitions and creating a stimulating and fulfilling workplace.

Vicinity upholds high ESG (Environmental, Social & Governance) standards, officially recognized through its B CORP certification.

Our investment strategy is built around three fundamental pillars:

✅ Affordability

✅ Energy Efficiency

✅ Mobility

Today, Vicinity manages a portfolio of approximately 1,000 housing units, including more than 350 operational units and over 650 units under development, mainly located in Brussels, Antwerp, and Liège. To strengthen our Finance team and support the continued growth of the fund, we are looking for a Finance Manager.

Location

📍 Watermael-Boitsfort, 1170 Brussels

Contract Type

💼 Permanent employment contract – full-time employee status

Start Date

🚀 As soon as possible

Homeworking

🏠 Opportunity to work remotely according to Vicinity’s applicable policies

Your Mission

As Finance Manager, you will be the CFO’s trusted right-hand person and play a pivotal role within Vicinity’s Finance Department. You will oversee the operational management of a Medior Accounts Payable Officer.

Your scope covers all financial and budgeting aspects of Vicinity, and you will act as a key interface between the Property Management and Finance teams.

You will also serve as the CFO’s back-up for the budgeting model and business plan while actively contributing to the continuous improvement of financial processes and the company's performance management.

Your Responsibilities

👥 CFO’s Right-Hand Person & Team Management

• Act as the CFO’s trusted right-hand person: serve as the primary point of contact for all financial matters, ensure full coverage of the CFO's operational and strategic responsibilities, and guarantee continuity of the finance function during the CFO’s absence;
• Supervise and coach the Medior Accounts Payable Officer: planning and allocation of tasks, quality control of financial processing, and support in professional development.

💰 Treasury Management & Credit Control

• Manage the daily and forecast treasury position of the Group’s four entities: monitor bank balances, prepare and update short- and medium-term cash flow forecasts, and optimize intercompany cash flows;
• Oversee Credit Control activities: monitor outstanding receivables and follow-up actions with tenants and other stakeholders, manage payment delays and potential disputes, and regularly report to the CFO on exposure to doubtful debts;
• Manage operational banking relationships.

🏢 Day-to-Day Financial Management of Buildings

• Manage rent calls, service charge provisions, and other outgoing invoices of the fund, while ensuring the proper functioning of related automation processes. Monitor rent indexations and potential adjustments to service charge provisions in coordination with Property Managers;
• Ensure financial follow-up of recurring and non-recurring building-related expenses (including technical interventions): monitor incoming invoices, validate accounting and analytical allocations, follow approval workflows, manage payments, and oversee tenant recharges where applicable;
• Prepare annual service charge settlements and ad hoc settlements for departing tenants (billing component);
• Maintain and further develop financial dashboards for Property Managers.

🏗️ Financial Management of Renovation and Real Estate Development Projects

• Ensure financial monitoring of the buildings’ CAPEX program;
• Maintain and further develop financial dashboards for Project Managers.

⚙️ Digitalization & Continuous Improvement of Accounting and Financial Processes

• Continuously improve analytical accounting to ensure that financial reporting and dashboards evolve in line with the fund’s development;
• Continuously identify and implement improvements to accounting and financial processes in collaboration with our Digitalization Manager, with the objective of increasing efficiency and achieving operational excellence.

📊 Quarterly, Semi-Annual and Annual Closings

• Lead and coordinate quarterly closings for the Group’s four entities in close collaboration with the CFO, external accounting firm, and auditors (annual closing): coordinate timelines, review accounting entries, validate reconciliations, and oversee the preparation of financial statements;
• Contribute to the preparation of quarterly reporting for the Board of Directors as well as semi-annual and annual reporting for shareholders.

📈 Budget & Business Plan

• Act as the CFO’s back-up for the budgeting model and business plan: maintain a strong understanding of all assumptions, model structure, and simulation mechanisms, with the ability to independently present and defend financial figures;
• Participate in the preparation of the annual budget and quarterly reforecasts, in coordination with and in support of the CFO.

🏦 Financing Operations

• Participate in the Group’s financing transactions, both debt and equity, in support of the CFO: prepare financing files, contribute to due diligence processes, coordinate with lenders, investors, and advisors, and monitor financing conditions and covenants.

🚀 Projects

• Contribute to ad hoc projects led by the Finance Department.

Your Profile

✅ Education & Experience

• Master’s degree in Business Engineering, Civil Engineering, Finance, Management, or equivalent;
• Minimum 5 years of relevant professional experience;
• Ideally, you began your career in external audit (Big Four or equivalent audit firm), complemented by a second experience within a company in corporate finance, controlling, financial analysis, treasury, or real estate;
• Experience in real estate, investment funds, private equity, fiduciary/accounting firms, or another demanding financial environment is considered an asset.

💼 Technical Skills

• Good knowledge of Belgian accounting standards (BE GAAP);
• Good understanding of consolidation mechanisms;
• Knowledge of IFRS standards is an asset;
• Excellent command of Excel and financial modelling;
• Affinity with reporting tools, ERP systems, digitalization projects, and AI.

🤝 Personal Skills

• High level of accuracy and reliability;
• Strong analytical mindset and solution-oriented approach;
• High degree of autonomy;
• Strong sense of ownership and ability to meet deadlines;
• Excellent organizational and prioritization skills;
• Strong interpersonal skills and ability to collaborate with a wide range of stakeholders;
• Discretion and integrity when handling sensitive information;
• Entrepreneurial mindset and enthusiasm for a fast-growing SME environment.

🌍 Languages

• Dutch and French: excellent written and spoken command of one language and a solid professional command of the other;
• English: good professional written and spoken command.

Compensation & Benefits

At Vicinity, compensation is determined within the framework of a transparent, fair, and market-aligned salary policy. It takes into account several criteria, including relevant experience, level of responsibility, degree of autonomy, and contribution within the role.

In addition to the gross salary, the following benefits may be offered for this position:

• Company car with fuel or charging card;
• Laptop;
• Mobile phone subscription;
• Meal vouchers;
• Insurance package;
• Eco vouchers;
• Homeworking allowance (once implemented).

Why Join Vicinity?

🌟 Work directly with the CFO and gain significant exposure to strategic decision-making.

🏢 Contribute to the financial management of a rapidly growing residential real estate portfolio.

🚀 Grow within an entrepreneurial, agile, and ambitious company.

📈 Develop a comprehensive view of finance, including accounting, treasury, reporting, financing, budgeting, and investments.

💡 Actively contribute to the structuring and digitalization of the finance function.

How to Apply

📧 Send your CV and cover letter to [email protected] and [email protected].

🔎 Please mention "Finance Manager – [First Name Last Name]" in the subject line of your email.

🛡 All applications will be treated with strict confidentiality.

Our Commitment to Justice, Equity, Diversity & Inclusion

🌍 At Vicinity, we firmly believe that diversity is a strength. We encourage applications from all individuals, regardless of gender, gender identity, sexual orientation, ethnic or social background, age, disability, religion, or beliefs. Our recruitment process is designed to be fair, respectful, and inclusive, ensuring that everyone can find their place and thrive in our work environment. Should you require any reasonable accommodation to participate in the selection process, please do not hesitate to let us know.