Finance payables Specialist

Job Summary

The Finance Payables Specialist is responsible for managing and processing supplier invoices, ensuring accurate and timely payments, and maintaining strong vendor relationships. In a pharmaceutical environment, the role requires strict adherence to compliance standards (e.g., GxP), handling high-volume transactions related to raw materials, packaging, logistics, and service providers.

Key Responsibilities

Invoice Processing & Verification

• Review, validate, and process vendor invoices in alignment with purchase orders and contracts (3-way matching: PO, GRN, Invoice).
• Ensure accuracy of pricing, quantities, and applicable taxes (VAT).
• Handle invoices related to pharmaceutical operations (raw materials, APIs, packaging, lab supplies, etc.).

Payments Management

• Prepare and execute payment runs (bank transfers, checks, etc.) in accordance with payment terms.
• Monitor due dates and ensure timely payments to avoid supply chain disruptions.
• Reconcile vendor statements and resolve discrepancies.

Vendor Management

• Maintain vendor master data and ensure compliance with company policies.
• Respond to vendor inquiries and resolve payment issues efficiently.
• Coordinate with procurement and supply chain teams to address invoice mismatches.

Compliance & Controls

• Ensure compliance with internal controls, company policies, and regulatory requirements (GxP, audit standards).
• Support internal and external audits by providing required documentation.
• Maintain proper documentation and filing for all AP transactions.

Reporting & Reconciliation

• Assist in month-end closing activities (accruals, reconciliations).
• Prepare AP aging reports and highlight overdue liabilities.
• Reconcile AP sub-ledger with the general ledger.

Process Improvement

• Identify opportunities to streamline AP processes and improve efficiency.
• Support automation initiatives (ERP systems, e-invoicing).

Qualifications & Requirements

Education

• Bachelor’s degree in Accounting, Finance, or related field.

Experience

• 1-3 years of experience in Accounts Payable, preferably in the pharmaceutical or manufacturing industry.