Procurement Administrator

Sureserve is a trusted partner for housing associations, local authorities, and residents, delivering high-quality compliance and energy services. Our focus on energy efficiency, safe and compliant homes, and enhanced quality of life makes us a leader in the industry. With nationwide reach, regional expertise, and a commitment to excellent service, we are well-positioned to support our clients now and in the future

Role Overview:

Our Procurement Administrator plays a pivotal role in ensuring gas engineers have timely access to the necessary parts and materials for installations, maintenance, and repairs. This position involves sourcing, ordering, and coordinating the delivery of components, collaborating closely with engineers, suppliers, and internal teams to maintain efficient operations.

Candidates should ideally have experience in dealing with clients/suppliers/merchants on the phone and face to face.

Key Responsibilities:

• Identify and procure parts and materials required by gas engineers, ensuring alignment with technical specifications and project timelines
• Monitor stock levels of essential parts and materials, initiating replenishment orders as needed to prevent shortages
• Process purchase orders accurately and efficiently, monitoring order statuses to ensure timely fulfillment
• Develop and maintain relationships with suppliers to secure competitive pricing and reliable delivery schedules.
• Liaise with suppliers to address quality issues, negotiate terms, and evaluate performance
• Coordinate with suppliers and internal teams to resolve any discrepancies or delays in orders
• Work closely with gas engineers to understand their material needs and provide timely updates on order statuses.
• Maintain an up-to-date database of approved suppliers and their offerings
• Conduct regular audits to ensure inventory accuracy and integrity

• Proven experience in a procurement, purchasing, or inventory management role, ideally within the maintenance or industrial sector
• Strong knowledge of procurement best practices, supplier negotiations, and inventory control
• Proficiency in using procurement software and Microsoft Office Suite (Excel, Word, Outlook)
• Excellent organisational and problem-solving skills
• Strong communication and interpersonal skills to collaborate effectively with suppliers and internal teams
• Ability to multitask and work efficiently under pressure to meet deadlines.
• Familiarity with maintenance, repair, and operational (MRO) supplies is advantageous

We offer a range of benefits designed to support your lifestyle whilst working for Sureserve and outside of work, some of these include:

• £27,976 per annum
• Contributory pension scheme
• Life assurance
• 20 days + Bank holidays (service based increasing holiday scheme)
• Enhanced maternity, paternity, adoption leave and other family friendly policies
• Sureserve Benefits Hub, accessing over 1000 retail discounts
• Virtual GP service, available for employees and immediate family
• Employee Assistance Programme (EAP)
• Bike2Work Scheme
• EV Car Scheme
• Employee engagement events and “Employee Voice” programmes
• Strong opportunities for career growth and development
• “Sureserve Legends” – celebrating the fantastic ways in which our employees live our values

Sureserve is an equal opportunities employer, dedicated to nurturing a diverse and inclusive work environment. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We are committed to developing talent at all levels, ensuring equality, diversity, and inclusion in the way we work and in the communities in which we work, and making sure that every one of our people, clients and customers has the opportunity and support to fulfil their professional and personal potential.

Reasonable Adjustments

As part of our commitment to inclusivity, we offer reasonable adjustments throughout the recruitment process for individuals that may require them. If you feel you need any adjustments please contact [email protected].

Pre Employment Checks

Successful applicants will be subject to eligibility checks with a 3rd party, including right to work in the UK and DBS background checks.