Sr Conference and Event Planner

EBSCO Information Services (EBSCO) delivers a fully optimized research experience, seamlessly integrated with a powerful discovery platform to support the information needs and maximize the research experience of our end-users. Headquartered in Ipswich, MA, EBSCO employs more than 2,700 people worldwide, with most embracing hybrid or remote work models. As an AI-enabled service leader, we thrive on innovation, forward-thinking strategies, and the dedication of our exceptional team. At EBSCO, we're driven to inspire, empower and support research. Our mission is to transform lives by providing reliable and relevant information - when, where and how people need it. We're seeking dynamic, creative individuals whose diverse perspectives will help us achieve this global, inclusive mission. Join us to help make an impact.

Your Opportunity

The Senior Conference and Event Planner plays a crucial role in planning, organizing, and executing marketing events, including national and regional conferences, advisory boards, deans' events, EBSCO's User Group, internal meetings and events, and other events in North America. This position involves creating and managing various events, aligning them with our overall marketing goals, promoting our company's brand, products, and services effectively communicating our brand's message, engaging the target audience, and generating leads.

This remote position is U.S.-based only (excluding U.S. territories)

What You'll Do

• Collaborate with internal and external teams to plan and execute events
• Oversee event logistics, including venue selection, catering, transportation, and accommodations
• Coordinate event schedules, sessions, and activities
• Ensure a smooth registration process for attendees
• Track and evaluate event activities
• Develop and manage event budgets and analyze ROI to ensure effective budget allocation
• Negotiate contracts with vendors and service providers
• Conduct post-event evaluations to identify areas for improvement
• Proactively communicate event details, updates, and potential issues with stakeholders in a timely manner
• Demonstrate ownership and accountability for assigned events and responsibilities including event deliverables
• Manage multiple priorities and deadlines independently in a fast-paced environment
• Proactively identify challenges and work with appropriate stakeholders to develop solutions
• Maintain a high level of accuracy and attention to detail throughout the event planning process

Your Team

You will be welcomed as a member of the national conference and events team, which is a part of the SaaS Marketing and National Conferences & Events team. It is made up of four conference and events planners (including this role) and reports to the Director, SaaS Marketing and National Conferences & Events. The team is a collaborative group that enjoys working with stakeholders in Marketing, Sales and Product Management to create meaningful in-person experiences for our staff and our customers.

About You

• 5+ years of experience planning and executing conferences and events
• Demonstrated experience managing complex events from initial planning through execution and post-event evaluation
• Experience coordinating multiple stakeholders, vendors, and event priorities
• Knowledge of conference and event planning best practices, with a commitment to continuous learning
• Demonstrated proficiency with Microsoft Suite, including Outlook
• Willingness to travel for events, including overnight trips (up to 25%)

What sets you apart

• Motivated, results-driven, and able to prioritize work effectively
• Excellent customer service and problem-solving skills
• Strong oral, written, interpersonal, and organizational skills
• Ability to work independently, take initiative, and follow through on responsibilities
• Strong attention to detail and commitment to producing accurate, high-quality work
• Proactive and effective communicator
• Ability to manage competing priorities and adapt to changing needs
• Proficiency in event management software and tools
• Technical aptitude and comfort adopting new technologies, including AI-enabled tools, to improve workflows and efficiency

Physical Requirements

• Sitting and Standing: Event planners often spend extended periods sitting at desks while coordinating logistics, managing budgets, and communicating with stakeholders. Additionally, during events, they may need to stand for long hours to oversee operations.
• Lifting: This role requires the lifting and carrying of heavy boxes at events. Event planners are expected to help set up at smaller events, including boxing and unboxing event supplies and setting up tables, booths, etc.
• Attendance at Events: As an event planner, being physically present at events is essential. This requirement involves being on-site during conferences, meetings, and other gatherings. It may also involve early mornings, evenings, and weekends, depending on the event schedule.
• Travel: Event planners often travel to various locations for conferences, trade shows, and other events. The willingness to travel, including overnight trips (up to 25%), is typically expected.

USD $66,910.00 - USD $95,585.00 /Yr.

The actual salary offer will carefully consider a wide range of factors including your skills, qualifications, education, training, and experience, as well as the position's work location.

Our Work Policy: We value the balance of remote focus and in-person connection. For all our roles not designated as onsite, candidates living within a 30-mile radius of one of our hub office locations (Ipswich, MA; Birmingham, AL; Contoocook, NH) are required to be on-site one day designated by their team for collaboration and syncs. If you reside outside of this 30-mile range, the position is considered fully remote.

EBSCO provides a generous benefits program including:

-Medical, Dental, Vision, Life and Disability Insurance and Flexible spending accounts
-Retirement Savings Plan
-Paid Parental Leave
-Holidays and Paid Time Off (PTO)
-Mentoring program
And much more! Check it out here: https://www.ebsco.com/about/benefits

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex, pregnancy status, age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.We comply with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law.

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