Bookkeeping & Operations Va

✅ Requirements

• Proven experience as a bookkeeper or accounting assistant
• Proficient in QuickBooks Online (QBO)
• Proficient in Excel
• Strong attention to detail and organizational skills
• Strong research skills and resourcefulness
• Comfortable managing calendars, email, and administrative workflows
• Ability to work independently and meet deadlines
• Excellent written and verbal communication skills

Not a fit if: you want part-time hours, you want to run other clients alongside this, you would rather not talk to people, or you need someone to check your work before it goes out.

🎯 Ideal Candidate

• Self-starter who thrives on accuracy *and* efficiency
• Loves systems, structure, and process improvement
• Has a problem-solving mindset and brings solutions, not just issues
• Comfortable wearing two hats, numbers *and* operations, without dropping either

Our core values, which we hire and review against

• Mistakes are Learning Opportunities
• Embrace Self-Responsibility
• We Practice Grit
• We Lead With Integrity
• We Grow Together

Projects

Are you the person who keeps the books clean and the business running?

We are Cactus Blossom Financial, a virtual bookkeeping, CFO, and tax firm in Arizona. This seat reports to the two owners on an eight-person team. You will carry your own client files through the full monthly close, and what you tell us about those books is what we tell the client. This is the seat we lean on as the firm grows faster than two founders can close books for.

🔍 Bookkeeping Responsibilities

• Record day-to-day financial transactions and complete the posting process
• Reconcile bank statements and credit card accounts monthly
• Assist with accounts payable and accounts receivable
• Prepare basic financial reports for review
• Maintain organized records and support data entry
• Collaborate with internal team to resolve discrepancies
• Ensure compliance with best practices and reporting standards

🔍 Operations Responsibilities

• Manage inbox and calendar coordination, scheduling, and follow-ups
• Maintain and improve internal systems, SOPs, and workflows
• Support onboarding of new clients/team members with organized documentation
• Work alongside our AI systems, reviewing what they produce before any of it reaches a client
• Conduct research to support decision-making and process improvement
• Coordinate with team members to keep projects and deadlines on track
• Assist with general administrative and light project management tasks

You own your files. When a call is genuinely ours to make, you bring it to us with the option you would pick and why.

PTO and quarterly bonuses

Hours: full time, 8:00am to 5:00pm Arizona time, Monday through Friday.

Compensation: $1,500 to $2,500 USD per month, based on experience.

Trial: two weeks, paid, before either of us commits.

Pay review: annually, on a fixed date written into your agreement.

PTO and quarterly bonuses.

Strong candidates hear back within two business days.

Extra points!

• Bonus: Experience with DOUBLE, Gusto Payroll Services, QBO Payroll Services, Keeper, and Go High Level
• Bonus: Job costing and QBO Projects