AOS - Tribe Talent & HR ~ Recruitment Support Coordinator

The Opportunity

This is not a traditional VA role. You will be Marie’s first hire and closest operational partner. Your job is to make sure that when Marie wins a new role, the sourcing, candidate management, and process behind it runs like clockwork — so she can focus on what she does best: building relationships and landing placements.

You will start by getting rid of the chaos — building structure into a fast-moving one-person business.

From there, you’ll help elevate the operation: deeper systems, smarter outreach, and a talent pool that compounds over time.

What success looks like: Marie says “we’ve got a new role on” and by the next morning the job ad is drafted, relevant candidates are identified, outreach has gone out, calendar invites are booked, and a LinkedIn post is ready to publish. You made that happen. Organisation Tribe Talent & HR

Reports to Marie Galinsky, Founder

Location Remote — Philippines-based

Engagement Full-time, Independent Contractor

Monthly rate AUD $1400 – $1800 (based on experience)

Start date ASAP , subject to recruitment process

Key Responsibilities

1. Sourcing & Candidate Identification

• Search LinkedIn, databases, and other platforms to build shortlists of relevant candidates for active roles
• Identify qualified candidates per role across the full seniority range
• Leverage Tribe’s growing talent pool first

2. Candidate Management & Database

• Own and maintain Tribe’s ATS/CRM — ensure every candidate and client interaction is captured

and up to date

• Backfill historical candidates from email and LinkedIn into the database
• Keep candidate records current: availability, salary expectations, role preferences

3. Talent Pooling

• Build and manage a living talent pool — every candidate spoken to is tagged for current or future opportunities
• Proactively surface candidates who may be ‘ready soon’ at the right time

4. Candidate & Client Outreach

• Conduct initial outreach to candidates: introduce the role and gauge interest
• Run tier-2 email outreach campaigns to candidates unlikely to receive a direct call, and surface warm leads
• Support outreach to potential clients: prepare materials, draft initial communications, and help Marie stay visible in market

5. Signal Screening

• Qualify candidates on key signals (salary, location, availability, experience) and flag go/no-go
• Handle candidate queries on PDs, chase CVs, and manage candidate comms throughout the process

6. Document Creation & Branding

• Create professional job ads, candidate briefing documents, LinkedIn posts, and role one-pagers using Canva and Word
• Prepare candidate shortlist summaries ready to review and present to clients
• Maintain templates and branded assets so every touchpoint looks polished

7. Systems, Process & SOPs

• Design and document Tribe’s end-to-end recruitment workflow — from job brief to placement
• Build SOPs for recurring tasks so the business isn’t dependent on any one person
• Research and recommend tools — present options, implement once approved
• Set up and maintain shared drives, templates, and folder structures
  

About You

We’re looking for someone with grit, initiative, and a genuine interest in building something. This role will suit a person who does seven things when asked to do five, comes back with ideas rather than waiting for instructions, and gets a real kick out of making a business run better.

You will thrive in this role if you are:

• Proactive and self-directed — you don’t wait to be chased, you surface the work
• A confident communicator — happy to jump on a call, ask clarifying questions, and sense-check rather than guess
• Highly organised — you build structure where there isn’t any and maintain it once it’s there
• A contributor, not just an executor — you bring ideas and want to improve the way things work
• Someone who wants to be part of a business journey, not just complete tasks
  

Skills & experience:

• Demonstrated experience in a recruitment support, talent sourcing, or research role supporting offshore clients (in-house or agency, start ups preferred)
• Proficiency with LinkedIn (search and outreach), CRM/ATS systems, and Canva
• Strong written English — you’ll be drafting outreach messages, job ads, and documents that represent the Tribe brand

  • Comfortable working independently across multiple priorities in a fast-moving environment

• Experience with Australian clients or in an Australian recruitment context is an advantage but not essential
• Function fit and attitude are what matter most
  

Commercial Terms

Monthly rate AUD $14,000 – $1800 (based on experience and fit)

13th month Pro-rata 13th month payment in December

Health insurance Reimbursement post-probation

Probation Standard probation period applies

Hours Full-time, aligned to Australian business hours (AEST/AEDT)

Contract Independent Contractor Agreement (ICA) provided on offer

Originally posted on Himalayas