Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for managing the full accounts payable cycle, ensuring

vendor invoices, subcontractor payments, and project-related expenses are processed accurately and

on time. This role requires strong organizational skills, attention to detail, and the ability to work closely with project managers and subcontractors in a fast-paced construction environment.

Key Responsibilities

• Process, code, and enter vendor and subcontractor invoices in a timely and accurate manner

• Match invoices to purchase orders and job cost codes to ensure proper allocation across active projects

• Review and verify subcontractor lien waivers and compliance documentation prior to payment release

• Prepare and process weekly check runs, ACH payments, and wire transfers

• Reconcile vendor statements and resolve discrepancies or billing issues promptly

• Maintain organized, audit-ready AP files, both physical and digital

• Respond to vendor and subcontractor inquiries regarding payment status and invoice issues

• Assist with month-end close, including AP accruals and account reconciliations

• Track and manage retainage and job cost reporting in coordination with project managers

• Support the preparation of 1099s and other year-end reporting requirements

• Identify opportunities to improve AP processes and internal controls

Qualifications

• 3+ years of accounts payable experience, preferably in construction or a related industry

• Familiarity with job costing and construction accounting software (e.g., Acumatica, Sage 300 CRE, Foundation, QuickBooks, or similar) strongly preferred

• Working knowledge of lien waivers, retainage, and subcontractor payment processes a plus

• Strong Excel skills and comfort working with high transaction volume

• Excellent attention to detail and accuracy in data entry and reconciliations

• Strong organizational and time-management skills, with the ability to meet recurring deadlines

• Clear, professional communication skills for interacting with vendors and internal teams

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred, but not required with equivalent experience

Benefits

• Salaried position

• Health, dental, and vision insurance

• 10 days of paid time off (no accumulation of non-used PTO days)

• 401 K match up to $1,000 per year

• Hours: 8am to 5pm with 1 hour lunch