CTL/Grant Fiscal Coordinator, Bureau of Public Health Clinics

The Bureau of Public Health Clinics (BPHC) mission is to promote a healthy community by providing New Yorkers with the resources needed to make informed and empowered health decisions; identify and treat tuberculosis and provide immunization and sexual health services regardless of ability to pay or immigration status. To achieve its mission, the BPHC provides direct clinic services to people seeking health care; monitors disease trends; provides education and training to service providers and community groups; conducts research; and develops policies and programs to deliver high quality clinical care which best serve New Yorkers. BPHC seeks to hire a CTL/Grant Fiscal Coordinator. This position will work closely with the Fiscal Coordinator.

Duties Will Include But Not Be Limited To

• Collaborate with Principal Investigators (PIs)and internal stakeholders to develop, prepare, and manage State and Federal grant budgets throughout the grant lifecycle.
• Prepare detailed line-item budgets, budget justification, and supporting documents in collaboration with PIs and bureau directors for new grant applications, continuation awards, and budget modifications.
• Submit grant budgets and revisions to the Office of Budget Administration (OBA), respond to review comments, and coordinate revisions required for City, State, and Federal funding approval.
• Monitor grant expenditures and analyze spending trends to identify under-spending, over-spending, and budget variances.
• Work closely with PIs and program staff to develop spending plans and ensure grant funds are fully utilized within grant and City fiscal year deadlines.
• Prepare and process payroll or OTPS journal entries, budget transfers, and other fiscal adjustments to accurately record expenditures.
• Review expenditure reports, revenue claiming reports, financial status reports (FSR),and other financial reports to ensure accuracy and compliance with grant requirements.
• Perform grant year-end and City fiscal year-end financial activities, such as reconciliations, accruals, and expenditure closeouts.
• Prepare and process contract amendments, renewals, procurement documents, and budget modifications.
• Review vendor invoices for accuracy and process payments through PASSPort.
• Collaborate with OBA, finance, claiming office, ACCO, other bureau staff, and program staff to resolve fiscal issues and ensure timely completion of grant activities.
• Ensure compliance with applicable City, State, Federal and agency grant regulations, fiscal policies, reporting requirements, and audit standards.
• Maintain accurate financial records and prepare fiscal reports to support grant management and decision making.
• Assists in all fiscal matters for the program including liquidation report preparation and end of year financial reports; monitors all CTL (City Tax Levy) funding sources, personnel headcount vacancies, accruals.
• Ensures all researched information for preparing the program reports are complete and correct prior to budget preparation.
• Ensures all stated information on the financial reports are complete, accurate and adequately justifiable submitted according to schedule.
• Ensures all information submitted by revenuer for the end of year financial status report (FSR) are reviewed for accuracy and correctness and submitted on a timely basis for further review.
• Assists in reviewing and monitoring budgetary requests from all program components prepares budget modifications as necessary and reconciles problems.
• Ensures all modification are justifiable, accurate and in accordance with regulation.
• Ensures reviewed are through and complete with all significant amounts or expenditures problems identified and addressed.
• Collaborate with program staff to effectively understand procurement needs as it relates to grant and CTL spending.

Preferred Skills

Familiarity with MS Excel

Knowledge of Liquidation and spending reports

Knowledge of Fiscal systems such – as Budget Management System (BMS), OTPS Accrual Subsystem (OAS), OTPS Encumbrance System, Payment Request System (PAYRS) and NYC's Procurement and Sourcing Solutions Portal (PassPort)

Why You Should Work For Us

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
• Benefits: City employees are entitled to unmatched benefits such as:
• a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
• a public sector defined benefit pension plan with steady monthly payments in retirement.
• a tax-deferred savings program and
• a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Commitment To Equity

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at [email protected] or 347-396-6549.

ACCOUNTANT - 40510

Minimum Qualifications

• A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), including or supplemented by 24 semester credits in accounting, including one course each in advanced accounting and auditing; or
• A valid New York State Certified Public Accountant license.

To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of experience as an Accountant - Assignment Level I or at least two years of satisfactory full-time professional accounting or auditing experience.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.