Business Project Manager, Specialist

Provides project management services on a multi-year or major project, applying functional expertise to improve project results.

Serves as a strategic partner to technology leaders, providing end-to-end oversight of resource investments, workforce planning, and third-party spend to ensure financial stewardship and alignment with organizational priorities. Owns the processes, governance, and reporting that enable leaders to effectively manage budgets, hiring plans, contractor/vendor engagements, and funding changes while maintaining a trusted source of financial and portfolio data.

Core Responsibilities May Include

• Manage and track labor, contractor, and vendor spend across the organization, ensuring budget adherence and transparency.
• Concierge hiring and workforce planning processes, including headcount management, requisitions, hiring forecasts, and resource allocation decisions.
• Maintain the "gold source" of resource data, delivering insights that support portfolio, budget, and investment decisions.
• Partner with FP&A and leadership teams on forecasting, reforecasting, financial flexibility exercises, and budget optimization.

Qualifications

• Minimum of three years related work experience. Two years of managing a project preferred. Financial Services or function-specific experience preferred.
• Undergraduate degree or equivalent combination of training and experience.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.