Contract Manager

Job Summary

Under administrative direction, is responsible for managing and implementing contract initiation, monitoring and compliance activities, in accordance with the City's contracting policies and procedures. Working conditions are in an office environment. Exercises direct supervision over assigned staff.

This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

Work Location

City Tower - 100 W. Houston, San Antonio, TX 78205

Work Hours

7:45 a.m. - 4:30 p.m., Monday – Friday

Essential Job Functions

• Provides direction in implementing the practices and procedures established for contract initiation, monitoring, and compliance.
• Provides for oversight of initiation, monitoring, and compliance projects
• Directs and implements a comprehensive training program for contracting staff in the department or organization.
• Develops annual compliance work plans and objectives.
• Identifies need for and develops improvements to contracting programs, policies and procedures.
• Manages the development of various technological tools and systems related to contracting.
• Trains, evaluates, and supervises assigned employees.
• Performs related duties and responsibilities as required.

Job Requirements

• Bachelor's Degree from an accredited college or university.
• Five (5) years of increasingly responsible experience in contract management and compliance, including two (2) years of supervisory experience.

Preferred Qualifications

• Master's Degree from an accredited college or university in auditing, accounting or a related field.
• Contracting or related analytical business experience.
• Experience with SAP Systems.

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Knowledge, Skills, And Abilities

• Knowledge of contract management standards, planning, solicitation processes, contract monitoring and compliance practices.
• Knowledge of Federal, State, and local laws, ordinances, policies, procedures and regulations pertaining to contracts.
• Knowledge of personnel administration principles and practices.
• Knowledge of supervisory practices, procedures, and techniques.
• Skill in utilizing a personal computer and associated software programs.
• Ability to operate a computer keyboard and other basic office equipment.
• Ability to understand contract management data, documents, and reports.
• Ability to understand and interpret financial and cost accounting data.
• Ability to work independently and perform contract services projects from inception to completion.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with co-workers, City Management and their staff, vendors and contract service providers, and the general public.
• Ability to maintain confidentiality of information.
• Ability to perform all the intellectual and analytical requirements of the position, including decision-making.

Benefits Information

The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.

For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:

http://www.sanantonio.gov/hr/employee_information/benefits/index.asp

Note

• Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
• Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information

The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.

01

Are you a current regular full time or part time CoSA employee?

• Yes - I am a Full Time City Employee.
• Yes - I am a Part Time City Employee.
• No - I am not a Full Time or Part Time City Employee.

02

Are you a veteran or active member of the armed forces?

• Yes
• No

03

Are you a San Antonio Ready to Work Program (SARTW) or Train for Jobs San Antonio Program (TfJSA) participant?

• Yes - SA Ready to Work Program
• Yes - Train for Jobs SA Program
• Yes - Both Programs
• No

04

Do you have a Bachelor's Degree or higher from an accredited college or university in Auditing, Accounting or a Related Field?

• Yes
• No

05

What best describes your highest level of education at the end of the current semester?

• Some High School
• High School Diploma or GED recognized by the Texas Education Agency or a regional accrediting agency
• 30+ completed semester hours (credits) from an accredited college or university
• 60+ completed semester hours (credits) from an accredited college or university
• Associate's Degree from an accredited college or university
• 90+ completed semester hours (credits) from an accredited college or university
• 120+ completed semester hours (credits) from an accredited college or university
• Bachelor's Degree from an accredited college or university
• Master's Degree from an accredited college or university
• PhD, JD, or other Post Graduate Degree from an accredited college or university
• None of the above

06

How many years of increasingly responsible experience do you have in contract management and compliance?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years
• 11 years
• 12 years
• 13 years
• 14 years
• 15 years +

07

How many years of supervisory experience do you have in contract management and compliance?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years +

08

How many years of contracting or related analytical business experience do you have?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years +

09

Please rate your level of expertise with SAP.

• None
• Limited Experience
• Intermediate Experience
• Advanced Experience
• Expert Experience

10

When a department identifies a technology need, how do you begin the contracting process? Please explain how you confirm funding, check lifecycle status, and ensure the request aligns with governance requirements. If you do not have related experience, enter "N/A".

11

When a vendor requests exceptions to insurance requirement or edits to terms, how do you evaluate the risk, compliance implications, and overall impact? If you do not have related experience, enter ‘N/A’.”

12

How do you see the contract manager’s role in creating contract documents, defining scope and statements of work, managing amendments, and completing closeout activities? If you do not have related experience, enter "N/A".

13

ITSD manages more than 550 active contracts. How do you prioritize renewals, expirations, and compliance actions to minimize operational risk? If you do not have related experience, enter "N/A".

14

This role relies heavily on tools like SAP, Smartsheet, Excel, and reporting systems. Can you share a recent example where you used these tools (or similar ones) to extract data, build a report, or solve a problem, and how that analysis helped guide a contract decision? If you do not have related experience, enter "N/A".

15

I acknowledge that this position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

• I acknowledge

16

I understand that if I have a need for a reasonable accommodation to participate in the recruitment and interview process, I can contact the Human Resources Department at [email protected] or 210-207-8705. I further understand that if an accommodation is necessary to perform the position for which I have applied, I can contact HR after an offer has been extended.

• I acknowledge.
• Required Question