Contract Administrator

Contract Administrator

Location: Tulsa, OK Job Type: Full-Time | In-Person

About the Role

We are seeking a detail‑oriented Contract Administrator to support our estimating and accounting teams. This role is responsible for the administration of construction contracts. The ideal candidate has a minimum of 5 years construction administration experience, excellent organizational skills, and thrives in a fast‑paced environment.

Responsibilities

1. Assemble bid packages, including bid bonds, affidavits, and prequalification forms
2. Assist in issuance of purchase orders and subcontract agreements
3. Coordination of state and local permits
4. OKIE Locates
5. Assist with tracking of change orders and RFI
6. Maintain subcontractor billing, payments, and lien waiver documentation
7. Assist in monthly monthly procedures
8. Serve as a liaison between estimating and accounting teams
9. Provide administrative support as needed

Qualifications

1. High School Diploma required
2. Minimum 5 years of verifiable construction experience
3. Proficiency in Microsoft Windows, Office, Excel, and Word
4. Ability to learn new software quickly; experience with accounting systems preferred
5. Strong written and verbal communication skills
6. Highly organized with the ability to manage multiple tasks and meet deadlines
7. Positive attitude and willingness to learn

Skills & Attributes

1. Strong problem‑solving and analytical abilities
2. Ability to prioritize and manage multiple projects
3. Efficient, organized, and detail‑driven
4. Team‑oriented with a strong work ethic
5. Being on time and ready to work is essential for this role
6. Good attendance is required for this position

Benefits

1. Performance‑based bonuses
2. 401(k) with 100% company match up to plan limits
3. Health, dental, and vision insurance
4. Life insurance
5. Paid holidays and negotiated vacation
6. Paid time off
7. Health savings account (HSA)
8. Optional Aflac coverage