Executive - Procurement & Commercials

Key Responsibilities

Procurement Management

• Manage end-to-end procurement lifecycle from requirement gathering to Purchase Order issuance.
• Prepare and process Purchase Requisitions (PRs), Purchase Orders (POs), amendments, and change requests.
• Prepare Notes for Approval (NFA), technical evaluation reports, commercial evaluation reports, and procurement justification documents.
• Ensure compliance with procurement policies and approval workflows.
• Track procurement timelines and ensure timely completion.

Vendor Management

• Identify and onboard new vendors.
• Coordinate with vendors for quotations, proposals, negotiations, and clarifications.
• Compare quotations and prepare commercial comparison statements.
• Maintain vendor database and performance records.
• Coordinate renewals of Annual Maintenance Contracts (AMC), software licenses, and service agreements.

Commercial & Contract Management

• Review commercial proposals.
• Coordinate with Finance and Legal teams for contract execution.
• Track contract validity and renewal timelines.
• Monitor commercial milestones and payment schedules.
• Maintain repository of contracts, agreements, and commercial documents.

Documentation & Compliance

• Maintain complete procurement documentation for audit purposes.
• Ensure documentation complies with organizational and statutory requirements.
• Maintain digital records of procurement activities.

Stakeholder Coordination

• Coordinate with internal departments for procurement requirements.
• Liaise with vendors regarding documentation, deliveries, invoices, and compliance.
• Follow up with Finance, Procurement, Legal, and other stakeholders to ensure timely execution.
• Schedule meetings and maintain action trackers.

Process Improvement

• Identify opportunities to improve procurement efficiency.
• Standardize procurement templates and documentation.
• Maintain procurement trackers and MIS.
• Support automation initiatives for procurement workflows