Accounts Receivable Assistant

Position Title: Accounts Receivable (AR) Assistant

Location: Midland, TX

Reports To: Head of Finance

Direct Reports: N/A

Employment Classification: Exempt (Salaried) – Not eligible for overtime

Position Overview

This role will provide support to the full accounts receivable cycle for S.O.C. Industries LLC, including invoicing, billing, collections, and AR reporting, for our vacuum truck, pump truck, and hot oiler field operations. This role works closely with dispatch, field operations, and the finance team to ensure invoices are accurate and timely, customer accounts stay current, and cash flow remains healthy.

S.O.C. Industries LLC currently employs 20 collaborators and offers a dynamic, entrepreneurial environment focused on growth opportunities.

Key Responsibilities

• Generate, review, and issue customer invoices based on field tickets, service orders, and contract pricing.
• Reconcile field tickets and service records against invoices to ensure billing accuracy before submission to customers.
• Monitor the AR aging report and proactively follow up with customers on outstanding balances and past-due accounts.
• Maintain accurate, up-to-date customer account records in the accounting/ERP system.
• Partner with dispatch, operations, and field personnel to obtain documentation needed for timely, accurate billing.
• Prepare AR aging reports and cash collection updates for management.
• Support month-end close by meeting deadlines for various processes.
• Identify and implement process improvements to reduce billing errors and accelerate collections process.

Minimum Requirements

• Bilingual (English/Spanish).
• 1 year of accounts receivable, billing, or bookkeeping experience.
• Advanced proficiency in Microsoft Excel and proactive implementation of AI tools.
• Knowledge of QuickBooks Online, Gemini, Ironsight, SAP Ariba, OpenTicket/OpenInvoice.
• Strong attention to detail and accuracy in a high-volume billing environment.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage competing priorities and meet recurring billing and collections deadlines.
• Must be authorized to work in the United States.

If interested, please submit your CV to [email protected]