Procurement & Projects Coordinator

Description

First Review Date: August 14, 2026

Qualified internal applicants may receive first consideration. If the position is not filled through the internal recruitment, applications received by 11:59 pm on August 13, 2026 will be included in the initial external first review.

The City of Kennewick is seeking an experienced Procurement & Projects Coordinator to lead complex public procurements, contract administration, and facilities-related projects. This leadership role serves as the City's technical expert for advanced procurement activities while providing guidance, coordination, and strategic support across multiple departments.

CORE VALUE STATEMENT

The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources and deliver solutions.

SAFETY STATEMENT

We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City’s Accident Prevention Plan. This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers. Leading by example to promote a positive culture of workplace safety through everyday action; emphasizing safe completion of work throughout all aspects of developing and carrying out work plans.

Classification Summary

Under general direction of the Manager or designee, this position performs advanced professional procurement, contract administration, and complex project coordination. This classification serves as the City's technical subject matter expert for intricate public procurements and public works contracts. The role exercises substantial independent judgment in managing the formal lifecycle of high-value bids, quotes, and Requests for Proposals (RFPs). Additionally, this position provides senior-level contractual oversight and administrative alignment to the Facilities division for public works improvements, building infrastructure, and master service agreements.

This role serves in a lead capacity, establishing priorities, reviewing work, and providing technical guidance to lower-level procurement staff. It is a single level classification and is not part of a series.

WORK SCHEDULE

The initial work schedule for this classification will be full-time, Monday through Friday. Early mornings, evenings and weekend work may be occasionally required. Overtime may be occasionally required. This classification is exempt under the FLSA.

Examples of Work Performed (Illustrative Only)

The following list reflects the essential duties and responsibilities of this classification but should not be considered all-inclusive. The incumbent will be expected to perform other related duties as apparent or assigned.

• Support the mission and goals of the City in serving our customers and foster a positive environment by personally choosing behavior aligned with our values and rules of conduct.
• Professional customer service using verbal, electronic and written communication with co-workers, City staff and vendors to provide routine assistance.

Leadership & Staff Coordination

• Leads daily functional procurement activities and serves as the primary technical resource for complex City purchasing initiatives.
• Coordinates and reviews the work of the Procurement & Contract Specialist and other staff to ensure accuracy, compliance, and procedural alignment.
• Establishes workflows, sets task priorities, and provides mentoring and technical guidance on complex public procurement frameworks.
• Performs quality control reviews on procurement documents, specifications, and evaluation forms before public release.

Advanced Procurement & Contract Administration

• Designs, executes, and manages advanced solicitation methods for complex, high-dollar procurements and projects by determining the appropriate solicitation type.
• Reviews and writes complex scopes of work, technical specifications, contract terms, and public advertisements.
• Reviews, analyzes, and scores formal solicitations for best value, responsiveness, and legal contract compliance.
• Manages the procurement process from initial creation of solicitation to final contract closeout, ensuring project documentation adheres to legal requirements.
• Performs comprehensive contract administration functions, drafts master legal agreements, amendments, and change orders.
• Creates unique procurement documents and innovative methodologies to address specialized or high-dollar project needs.
• Interprets and applies complex procurement concepts, administrative policy, and State and Federal laws pertaining to municipal compliance; consults with legal counsel as required.
• Evaluates and makes strategic recommendations for changes to City policy, bid parameters, and contract terms in accordance with statutory updates.
• Maintains, creates, and updates City-wide procedural documents, procurement policy, and master contract templates.
• Identifies and recommends new cost savings strategies from rigorous economic research and value analysis.
• Assists in the preparation of program budgets by providing data analysis, complex estimates, and financial projections.
• Manage multi-departmental corporate programs, including copier systems, cellphones, uniforms, and strategic surplus disposal.
• Coordinates with city departments to identify, consolidate, and maximize contracting opportunities.
• Provides complex training and technical software guidance to staff, vendors, and the public on modern procurement applications.
• Resolves critical product, pricing, or tracking discrepancies; expedites overdue or delayed orders.
• Leads the functional and technical requirements of enterprise software and hardware systems used in tracking inventory and order fulfillment.

Facilities Division Project Coordination

• Provides high-level project oversight and contract strategy for public works, capital improvement procurements, and facility building infrastructure renewals.
• Monitors project risks, schedules, and contractual parameters across major municipal facility renovations, structural upgrades, and public works improvements.
• Oversees contractor compliance, project-specific onboarding, and delivery frameworks to ensure strict adherence to timelines.
• Coordinates and processes facility-related work authorizations, master service agreements, comprehensive change orders, and submittal files.
• Validates and audits complex multi-phase contractor invoices against verified operational milestones prior to accounts payable authorization.

Employment Standards

This position requires a Bachelor’s degree in Business, Accounting, Finance, Construction Management, Project Management, or a closely related field and four (4) years of increasingly responsible experience in procurement, contract administration, or capital facilities project environment; or any combination of relevant education and experience sufficient to demonstrate the knowledge, skills, and abilities to perform the duties listed above.

The City of Kennewick will provide preference to candidates with experience leading complex public works procurements, managing formal RFP processes, or overseeing capital facility project compliance and/or public entity experience.

Additionally, Candidates Must Meet The Following Requirements

• Must pass a criminal background investigation.
• Must maintain a level of mental and physical fitness required to perform the essential functions of this classification.

Supplemental Requirements

Comprehensive Knowledge Of

• Advanced principles, federal/state laws, and best practices governing municipal procurement, public works, and facilities construction contracting.
• Complex contract structures, risk management practices, and project delivery frameworks.
• Modern enterprise resource planning (ERP) systems, electronic sourcing tools, and digital records management platforms.
• Principles and techniques of project oversight, scheduling, and milestone tracking.
• Methods of professional technical instruction, staff work review, and operational leadership.

Ability To:

• Lead, mentor, coordinate, and formally review the work of professional and technical staff.
• Exercise independent judgment and decisive action in high-risk, high-dollar public contract negotiations.
• Analyze complex technical proposals and draft airtight scopes of work, specifications, and master legal agreements.
• Establish and maintain highly collaborative working relationships with city staff, external service partners, and regulatory compliance agencies.
• Manage fluid, competing priorities under rigid statutory deadlines.

Physical Requirements

To perform the essential functions of the classification, incumbents must be able to meet the following physical requirements: must regularly talk, hear/listen, see/observe, sit, stand and walk; must regularly demonstrate fine motor skills; must occasionally exert up to 10 pounds of force.

The benefits listed below are those currently enjoyed by full-time City of Kennewick Non-Contract employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action or changes mandated by state and federal law.

Paid Holidays

13 per year (10 scheduled; 3 “floating”)

New Year's Day, Martin Luther King Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and three floating holidays selected by the employee. Active employee will accrue all three floating holidays on February 1. Employees hired after February 1 will receive a prorated floating holiday accrual for the remainder of the calendar year based on their hire date.

Paid Time Off (PTO)

The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked.

Accrual Per Month

0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs

12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours

Retirement Plan

All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2024. (www.drs.wa.gov)

PERS Employee Contribution Rate Employer Contribution Rate

Plan II 5.38% 5.38%

Plan III Employee Choice (see booklet) 5.38%

Deferred Comp

The City contributes an equivalent of 5% of your regular monthly salary to Mission Square Retirement (previously ICMA) deferred compensation program. No employee match required, but employees may contribute towards plan if desired. (www.icmarc.org)

Medical, Dental & Vision Insurance

The City currently pays the entire dental and vision insurance premiums for the employee and dependents. Employee current premium share is 10% per month for medical insurance to cover themselves and dependents.

Life Insurance

1.5 x annual salary (not to exceed $250K) provided by the City of Kennewick. Employee may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna).

Long Term Disability

The City pays the entire long-term disability premium for employees through New York Life (previously Cigna).

Wellness Program

The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses.

Employee Assistance

An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling.

Other Benefits Offered

• Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care)
• Aflac Supplemental Insurance
• Tuition Assistance
• Bereavement Leave
• Overtime
• Direct Deposit (paydays are 5th and 20th of the month)

01

Each applicant must complete this supplemental questionnaire as part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, writing "see resume", or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

• Yes
• No

02

Please select the option below that best describes your education as it relates to the minimum qualifications for this position:

• High School Diploma/GED
• Associate's Degree or Technical Degree
• Bachelor's degree in Business, Accounting, Finance, Construction Management, Project Management, or related field
• Master's degree or higher in a related field
• None of the above

03

Please select the area of study for your highest completed degree:

• Accounting
• Business Administration
• Finance
• Construction Management
• Project Management
• Public Administration
• Supply Chain Management
• Facilities Management
• Procurement and Contract Management
• Economics
• Operations Management
• Industrial Management
• Data Analytics
• Not Applicable or None of the above
• Other Related field

04

If you selected "Other Related Field" in Question #3, please specify your area of study.

05

How many years of progressively responsible experience do you have performing procurement, contract administration, public purchasing, or project coordination?

• 0 to 3 years
• 3+ to 4 years
• 4+ to 6 years
• 6+ to 8 years
• 8+ years

06

Which of the following procurement activities have you performed? (Select all that apply.)

• Developing bid specifications or scopes of work
• Preparing or issuing formal solicitations (ITBs, RFPs, RFQs)
• Construction/public works procurement
• Evaluating bids or proposals
• Interpreting procurement policies or laws
• Processing contract amendments or change orders
• Drafting or administering contracts
• Contract closeout
• None of the above

07

Please describe your procurement, purchasing, and/or contract administration experience, including the types of procurements you have managed, your responsibilities, and the industries or organizations where you gained this experience.

08

Which of the following project management activities have you performed? (Select all that apply.)

• Defining project scope, objectives, and deliverables
• Developing detailed project schedules and timelines
• Estimating project costs and managing budgets
• Identifying and mitigating project risks or issues
• Leading and managing cross-functional project teams
• Coordinating stakeholder communication and expectations
• Monitoring project performance using KPIs or metrics
• Managing scope changes through formal change control
• Executing project closure and capturing lessons learned
• None of the above

09

Please describe your professional experience performing project management activities.

10

Which environment(s) best describe your experience managing construction or capital projects? (Select all that apply.)

• Municipal government
• County government
• State government
• Federal government
• Higher education or school district
• Special purpose district
• Private sector construction
• Construction Consulting
• Non-Profit
• None of the above

11

Rate your experience with government procurement regulations, transparency requirements and ethics compliance:

• No experience with government procurement regulations
• Basic understanding of procurement regulations and transparency
• Moderate experience applying federal/state laws and public disclosure requirements
• Extensive experience with complex regulatory compliance and ethics
• Expert level — have interpreted regulations, developed policies or procedures, and/or trained others on procurement compliance and transparency requirements

12

Rate your experience managing public works infrastructure projects, including structural lifecycles, project scheduling and capital improvement delivery:

• No experience with public works project management or public infrastructure guidelines
• Basic understanding of public works lifecycles, project scheduling, and structural delivery
• Moderate experience managing public infrastructure projects and applying municipal or state engineering specs
• Extensive experience executing complex public works capital improvements, resource allocations, and cost controls
• Expert level - have directed cross-functional public works programs and mentored teams on infrastructure delivery

13

Please describe the procurement regulations, policies, or purchasing procedures you have worked under (for example, state procurement laws, public works contracting requirements, federal grant requirements, or internal purchasing policies).

14

Please describe your experience coordinating capital projects, facility projects, construction projects, or other complex multi-department initiatives.

15

Do you have experience using procurement, project management, ERP, financial, or contract management software systems?

• Yes
• No
• Required Question