Licensing and Compliance Coordinator

Weber Group is an award-winning design and construction company, recognized as one of the Best Places to Work 2024 and a Fastest 50 Winner. As the fastest-growing General Contractor in Greater Louisville, we bring innovation to projects nationwide, working with top-tier companies in sectors like multi-family housing, senior living, commercial construction, and themed entertainment fabrication. We are an active EOS-implemented company, driven by our core values:

• We Get It Done
• We Are a Menagerie of Very Talented People
• We Build Great Stuff
• We Are Active Listeners

Job Title: Licensing and Compliance Coordinator

FLSA Status: Exempt

Reports to: CFO/COO

Summary: Responsible for managing and maintaining business and contractor licenses, creating and updating a comprehensive database to track renewal dates, associated costs, and ensuring compliance with state regulations across the United States.

Duties and Responsibilities include the following. Other duties may be assigned.

• Develops and maintains a detailed database of all business and contractor licenses, including renewal dates, costs, and compliance requirements.
• Monitors and tracks the expiration dates of licenses to ensure timely renewals and avoid any lapses in compliance.
• Coordinates with relevant departments to gather necessary documentation and information for license applications and renewals.
• Communicates with state and local agencies to ensure compliance with all licensing requirements and regulations.
• Prepares and submits license applications and renewals in a timely manner.
• Maintains accurate records of all licensing activities and correspondence.
• Provides regular reports to management on the status of licenses and any upcoming renewals or compliance issues.
• Assists in the development and implementation of policies and procedures related to licensing and compliance.
• Track continuing education for appropriate Weber personnel and schedule annual CE classes as needed.
• Assist in scheduling license examinations as needed.
• Maintain compliance with 3rd party administrative systems.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability

Ability to read and comprehend complex instructions, correspondence, and memos. Ability to write detailed reports and correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, government agencies and other employees of the organization.

Math Ability

Ability to calculate figures and amounts such as discounts, interest and percentages.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving complexities of government agencies.

Education/Experience

Bachelor's degree in Business Administration, Legal Studies, or a related field; or equivalent combination of education and experience.

Specialized Training

Experience with database management and compliance tracking.

Knowledge, Skills, And Other Abilities

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and database management software.
• Ability to work independently and manage multiple tasks simultaneously.
• Strong analytical and problem-solving skills.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit, use hands, talk, and hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.