Sourcing Specialist

• Permanent Full-Time Opportunity
• Join a new centralised sourcing function and help deliver better procurement outcomes across the City of Melbourne
• Classification 5 ($101,498 - $114,243)+ 12% Superannuation

As part of the Next Generation Procurement Strategy, the City of Melbourne is establishing a new centralised sourcing function within the Procurement and Commercial Management branch. This initiative will centralise RFQ and quotation activity for low volume branches, reducing procurement effort for operational teams, improving visibility and governance, and delivering stronger value for money outcomes across the organisation.

This is an exciting opportunity to contribute to a newly established function that will play an important role in supporting procurement outcomes across the organisation.

As the Sourcing Specialist, you will support the delivery of the centralised sourcing service by managing RFQs, coordinating supplier engagement, supporting quotation activities and ensuring compliant procurement outcomes. Working closely with internal stakeholders, you will help streamline sourcing processes, improve efficiency and contribute to better commercial outcomes across the City of Melbourne.

A Little More About The Role

In this role you will:

• Coordinate RFQ and quotation activities across agreed branches
• Support stakeholders through the end to end sourcing and quotation process
• Prepare, manage and track quotations to ensure timely delivery and compliance
• Liaise with suppliers throughout sourcing activities
• Support value for money outcomes through effective sourcing practices
• Assist in identifying opportunities for process improvements and efficiencies
• Monitor quotation performance, turnaround times and service outcomes
• Provide reporting and analysis on sourcing activity and supplier usage
• Ensure procurement processes comply with governance requirements and organisational policies
• Support development of specifications and sourcing documentation
• Maintain accurate procurement records and supporting documentation
• Contribute to a positive customer experience for internal stakeholders and suppliers

You are an organised and customer focused procurement professional who enjoys working collaboratively to deliver practical solutions.

You bring strong attention to detail, effective communication skills and a passion for improving processes and service delivery. You enjoy working across multiple priorities, building relationships and helping stakeholders navigate procurement requirements.

You are motivated by achieving quality outcomes, delivering excellent customer service and contributing to the success of a growing procurement function.

What Your Experience Might Look Like

• Experience in procurement, sourcing, contracts administration or a related commercial role
• Experience coordinating RFQs, quotations or purchasing activities
• Strong stakeholder engagement and relationship management skills
• Demonstrated ability to manage multiple priorities in a fast paced environment
• Strong attention to detail and commitment to quality outcomes
• Experience working within procurement governance and compliance frameworks
• Strong written and verbal communication skills
• Experience using procurement, sourcing or contract management systems
• Ability to analyse information and identify process improvement opportunities
• Relevant qualifications in procurement, business, commerce, supply chain or a related discipline

• Attractive remuneration & benefits: Excellent pay package with a range of exciting benefits. Flexible working, study assistance & other great corporate discounts.
• Excellent leave entitlements: Enjoy up to 20 weeks of fully paid parental leave for primary carers, in addition to the government-funded parental leave, with no waiting period to access. Part-time equivalents are also available for added flexibility.
• Career progression: Career development support and opportunities to learn new skills within a creative and exciting environment.
• Work life balance and hybrid working: We support flexible hours, alternative work arrangements (like ADOs), and hybrid work-from-home options.

We'd love to hear how you can make an impact in this role! As part of your application, you will be required to:

• Attach your updated resume
• Include a cover letter (max one page) outlining your relevant experience and why you're a great fit for this role.

A few important things to note - don’t miss out!

• Applications must be submitted online. Unfortunately, we can’t accept applications via email, so please be sure to apply through the official job link provided.
• Apply early! This role may close sooner than the listed closing date if we find the right candidate — so don’t wait to get your application in.
• We are a child safe organisation. The City of Melbourne has a zero tolerance for child abuse. All employees undergo thorough safety screening, including a Police Check and, for most roles, a Working with Children Check.

We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from all cultural and linguistic backgrounds, people with disabilities, LGBTIQA+ individuals, and people of all ages and faith backgrounds.

We provide reasonable adjustments throughout the recruitment process to support all applicants. If you require any adjustments, please let us know via the application prompts or inform our Careers team if you’re contacted for an interview.