Procurement Specialist

REPORTS TO: Chief Technology Officer

JOB OBJECTIVES: (Purpose of the position):

To requisition and purchase supplies, equipment, materials, and parts used in the schools and

technology department.

ESSENTIAL JOB FUNCTIONS (Functions Essential To Attaining Job Objectives)

Strategic Goal Area I—Student Achievement

• Prepare student participation spreadsheets to use when allocating the amount of

commodity parts to be delivered to each location.

Strategic Goal Area II—Stakeholder Engagement and Loyalty

• Communicate effectively with Coordinator of Technology, Bookkeepers and School

Administrators.

Strategic Goal Area III—Efficient and Effective Operational Processes

• Receives, examines, and processes requisitions, prepares bid specifications and

other necessary documents related to the purchase.

• Compares costs and evaluates the quality and suitability of product.
• Corresponds with vendors. Keeps informed of new products and market

conditions and trends.

• Confers with and assists the Coordinator of Technology in determining

purchasing needs and specifications.

• Confers with State Department to ensure procurement process is properly

followed.

• Maintains records containing copy of bid request sent, all respondents, and

company bid was awarded to.

• Analyzes purchasing trends to determine if an agency contract or statewide

contract would benefit the system.

• Assist Coordinator of Technology with technology processing and ordering.
• Assists the CTO with ERate Process

Strategic Goal Area IV—Continuous System and School Improvement

• Monitor the cost and financial impact of purchases to the Technology

Department Program.

Other Expectations

• Adhere to the Code of Ethics for Educators in Georgia
• Demonstrate prompt and regular attendance.
• Complete assignments and requirements on time and in compliance with

the Coordinator of Technology.

• Maintain accurate, complete, and appropriate records and file reports promptly
• Maintain confidentiality of information and records for students and staff
• Communicate effectively with students, peers, and administrators, parents, and the

public.

• Exhibit stellar interpersonal skills by projecting a positive image when dealing with

students, peers, administrators, parents and the public.

• Ability to lift/move up to 25 lbs.

JOB STANDARDS (Minimum qualifications needed to perform essential job functions):

• High School Diploma
• Skills in writing bid specifications
• Ability to communicate well
• Organizational skills
• Knowledge and experience of how the school technology department operates and

allowances for the use of school funds.

JOB LOCATION (Place(s) where work is performed):

County Office

EQUIPMENT (Machines, Devices, Tools, Etc., Used In Job Performance)

Telephone, Copier, Computer, Calculator

CRITICAL SKILLS/EXPERTISE (Needed For This Job Specifically)

• Computer Skills – creating spreadsheets, cell formatting, formulas
• Organization skills and Record keeping
• Ability to establish and maintain effective working relationships with vendors,

suppliers, and manufacturers

• Effective communication and telephone skills

FLSA: Non-Exempt

Name Of Evaluation Instrument Used For This Job Description

Procurement Specialist Job Performance Evaluation

____: Date job description approved by the board of education

____: Date evaluation instrument reviewed by the board of education