Senior Buyer

Summary Objective

The purpose of this position is to procure non-standard and complex commodities and services by way of informal and formal quotations, formal competitive solicitations, or other legal means in the most cost effective and efficient manner possible.

This class works under general supervision, independently developing work methods and sequences.

Essential Functions

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Provides consultation and sourcing recommendations to departments and agencies for their various procurement needs including method of procurement, recommended vendors, terms and conditions, specification and scope development, and contract form.
• Maintains database of contracts.
• Administers the appropriate competitive solicitation process based on commodity/service, dollar threshold, market analysis, and available options; tabulates, analyzes and evaluates responses to ensure responsiveness; facilitates, as a non-voting member, evaluation proceedings by and/or with committee, individual, consultant, etc.; negotiates contract terms, conditions, and pricing; prepares related contract documents and agenda items; oversees and monitors contract execution process.
• Administers and/or manages contracts based on assigned commodities and services; monitors vendor performance and compliance with contract pricing, terms, and conditions; ensures departments understand the contract and how to effectively manage it; consults with departments on end-of-term options; administers and tracks matters requiring formal notice including renewals, terminations, cure notices, requests for price adjustments, etc.; monitors insurance and bond requirements.
• Reviews and approves requisitions and accompanying back-up documentation to ensure compliance with applicable laws, policies and procedures; ensures appropriate budgetary authority and funding; and issues and distributes purchase orders and/or change orders as required.
• Assists in the coordination of end-of-year purchasing processes with using departments; identifies purchase order statuses and take appropriate measures to close, roll-over, liquidate, cancel, etc.
• Assists in managing and updating automated procurement systems and develops internal and external procedures.
• Assists in developing and providing training to internal and external customers on purchasing policies, procedures, and use of software systems.
• Performs spend analytics to identify buying patterns of materials, equipment, and services; makes recommendations for standardization and contracting, cost saving opportunities, and process improvement.
• Builds and maintains business relations with current and prospective sources of supply; researches vendors to develop new sources of supply; resolves vendor complaints, disputes, and protests.
• Participates in the Southeast Florida Chapter NIGP and the Southeast Florida Governmental Cooperative Purchasing Group, attending related meetings and providing updates as needed.
• Abides by the NIGP Code of Ethics and attends NIGP training classes.
• Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Typical Qualifications

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

• Associate’s Degree in Business Administration, Contract, Purchasing, Supply or Logistics Management or related discipline.
• Five (5) years of experience in the procurement of materials, equipment, and supplies, preferably in government, or an equivalent combination of education, training and experience.
• Must possess and maintain a valid state driver’s license with an acceptable driving history.
• Certification as a Certified Professional Public Buyer (CPPB) by the Universal Public Procurement Certification Council (UPPCC), or must attain within twelve (12) months of eligibility.

Knowledge, Skills And Abilities

Knowledge, Skills and Abilities, Work Environment and Work Hours

• Proficient knowledge of purchasing and contracting methods and procedures; federal, state, and local laws related to public records, purchasing and contracts; construction procurement methods such as Design/Build, Construction Manager at Risk, Bidders pre-qualification and bonding techniques; information technology procurements; moderately complex mathematical computations; assigned commodity and service markets, pricing trends, vendors, etc.; and ability to apply such knowledge.
• Skill in reviewing and writing complex specifications or requirements; developing and issuing Quotes/ITB/RFP; evaluating offers and selecting vendors; contract negotiations; preparing contract documents; administering contracts; effectively conducting meeting with evaluation committees, vendors, and staff particularly with department heads and City Management staff.
• Ability to build and maintain vendor and internal customer relations; have a self-reliant approach to resolving issues, complaints and disputes; communicate clearly and concisely, both orally and in writing; ability to use judgment and work independently while following policy and procedures with limited direction; ability to prioritize work, accomplish tasks, and meet deadlines under pressure and frequent interruption, conflicting demands and changing priorities; share information and status updates with supervisor and staff for mutual benefit and continuity of operations; proficiently use Microsoft Office products (Word, Excel, Outlook), ERP systems, and other automated procurement related systems.

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Work Environment

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

WORK HOURS

Monday – Friday 8am- 5pm (May be required to work nights, weekends and holidays to meet the business needs of the City.)

Americans With Disabilities Act Compliance

The City of Deerfield Beach is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Essential Safety Functions

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.

Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained.

Emergency Management Responsibilities

Note: During emergency conditions, all City employees are automatically considered emergency service workers. City employees are subject to being called to work in the event of a disaster, such as hurricane, or other emergency situations and are expected to perform emergency service duties as assigned.

The City of Deerfield Beach values the service veterans and their family members have given to our country and supports the hiring of returning service members and military spouses.

Applications to the City of Deerfield Beach are reviewed as received. Early application is encouraged, as this posting may close at any time.

City Of Deerfield Beach 2026 Benefits Summary

HOLIDAY LEAVE

Twelve (12) days shall be the days observed by all City employees as holidays and the one (1) personal leave day shall be taken at the employee’s discretion with permission of the Department Director or their designee (once each calendar year)

New Year's DayLabor DayMartin Luther King Jr. DayVeteran's DayPresident's DayThanksgiving DayMemorial DayDay Following Thanksgiving DayJuneteenthChristmasIndependence Day Day preceding or following Christmas Day as designated by the City Manager

VACATION LEAVE

Employees Start To Accrue Vacation Leave Effective At The Start Of The First Full Month Of Employment Based On The Following Schedule

Service TimeLeave Accumulated Annually HoursMaximum Accrual Hours0 - 48 months96 hours per year19249 - 108 months112 hours per year224109 - 168 months136 hours per year272169 months and over 176 hours per year352

SICK LEAVE

Employees start to accrue sick leave effective at the start of the first full month of employment. Employees sick days shall be credited at the rate of eight (8) hours or one (1) working day for each month of completed service.

RETIREMENT PLAN

The City provides a defined contribution plan under Section 401(a) of the U.S. Internal Revenue Code. The City contributes eight percent (8%) of your salary as an employee, and you as an employee contribute four percent (4%) of your salary. The City has a 5-year Vesting Schedule. Vesting refers to your ownership of the money in your account. Based on your period of service completed you are gradually vested in your employer contributions: 20% in 1 year, 40% in 2 years, 60% in 3 years, 80% in 4 years and 100% upon the completion of 5 years of service.

Employees may also make voluntary contributions to a 457 Deferred Compensation Plan, up to the annual limit as defined by the IRS.

EDUCATIONAL REIMBURSEMENT PROGRAM

Full-time employees are eligible to receive educational reimbursement for undergraduate and graduate coursework according to the following criteria and schedule of benefits. Employees who have completed their one (1) year of employment are eligible to participate in the Educational Reimbursement Program. With approval of the course(s) and subject to availability of funds, employees may be eligible for reimbursement (other than Master's Degree program courses) of 100% for a grade of A, 90% for a grade of B, and 75% for a grade of C. The City will provide reimbursement up to a maximum of $5,250.00 per tax (calendar) year based on current federal taxation requirements and limits, or as may be modified in future years. Per IRS regulations, tax-free benefits under an education assistance program are limited to $5,250 per employee, per year.

ANNUAL EVALUATIONS

An annual evaluation will be given on the anniversary date of employment. Annual evaluations are eligible for merit increases to commensurate with the City’s pay for performance policy of up to 3%.

DISCOUNT PROGRAMS

The City offers a variety of discount programs. The following are some areas for available discounts: Tickets at Work, Government Car Rental, Tri-Rail EDP Discount., and etc.

WELLNESS PROGRAMS

Employees on the City's medical plan may participate in the City’s Wellness Program to help offset the cost of their medical premiums. For new hires, points toward the Wellness Program can be accumulated starting from your date of hire through the last day of the year. Existing employees may begin participating in the program at any time. Please note, points will only be tallied on a calendar-year basis.

Employee Benefits Highlights

The City of Deerfield Beach provides group insurance benefits to eligible employees. The Employee Benefit Highlights Booklet provides a general summary of the benefit options as a convenient reference.

2026 Employee Benefits Highlights

Please note, the benefits listed above are subject to change. Full descriptions of each benefit listed may be found in the Employee Benefits Highlight Booklet, Employee Personnel Rules and Regulations, applicable Collective Bargaining Agreement, or by contacting Human Resources and Risk Management at 954-250-4107 or [email protected]

01

Which of the following best describes your highest level of education?

• Less than High School
• High School Diploma or Equivalent
• Some College
• Associate's Degree/Trade School/Certification
• Bachelor's Degree
• Master's Degree or higher

02

What is/was your major field of study? (Associate's degree or above)?

• Business Administration
• Contract, Purchasing, Supply or Logistics Management
• Related Discipline
• N/A

03

This position requires a minimum of five (5) years of experience in the procurement of materials, equipment, and supplies, preferably in government or an equivalent combination of education and experience. Which of the following best describes your experience as indicated above? Your response must be validated by the information provided in the WORK EXPERIENCE section of your application and will be verified by Human Resources if selected.

• Less than 1 year
• More than 1 year but less than 3 years
• More than 3 years but less than 5 years
• 5 years or more

04

Do you have possession of a valid Florida driver's license with an acceptable driving history? (must remain valid throughout employment)

• Yes
• No

05

Has your driver's license ever been suspended, cancelled or revoked for any reason in the past 7 years?

• Yes
• No

06

Which best describes your Certified Professional Public Buyer (CPPB) certification status?

• Currently hold a CPPB certification
• Eligible to obtain CPPB certification within 12 months
• Not currently certified but willing to obtain when eligible
• Not willing or unable to obtain certification

07

hich environment best describes your procurement experience?

• Municipal Government
• County Government
• State Government
• Public School or Higher Education
• Private Sector
• Other Public Agency
• None of the above

08

Which competitive procurement methods have you independently managed? (Select all that apply.)

• Informal Quotes
• Invitation to Bid (ITB)
• Request for Proposals (RFP)
• Invitation to Negotiate (ITN)
• Cooperative Purchasing
• Sole Source Procurements
• Emergency Procurements
• None of the above

09

Which procurement activities have you personally completed? (Select all that apply.)

• Reviewing requisitions
• Issuing purchase orders
• Evaluating bids/proposals
• Contract negotiations
• Procurement policy interpretation
• None of the above

10

Have you previously applied to this or any other position with the City of Deerfield Beach?

• Yes
• No

11

If yes, please state the position(s) and dates applied.

12

Where did you hear about this job opportunity?

• Governmentjobs.com
• LinkedIn
• Social Media
• Deerfield-beach.com
• Word of Mouth
• Other
• Required Question