Contract Executive

About the Role

Assist in implementation of pre & post contract administration.

Responsibilities

• To assist in implementing all policies, activities, procedures as relevant and required by management.
• Maintaining complete records & documents related project contractual matters.
• To assist in the registration of Consultants, Contractors, Suppliers and Vendors, in accordance to their discipline upon receiving their company profiles.
• Sourcing of construction materials / products.
• Preparing payment certificate to contractor(s) / etc.
• To process Consultant’s fee claims.
• Assist/Undertaking other tasks and duties delegated time to time when required.

Tendering Stage

• Liaised with consultants on the preparation of tender documents and schedule of tender exercise.
• To assist in monitoring project tendering move according to predetermined schedule.
• Arranging for tender opening and schedule of tender interview.
• Attend tenders’ clarification/interview.
• To assist in preparing recommendation Contract Award paper for Management approval.

Post Contract Stage

• Attending project site meeting and work claims valuation.
• Checking and tracking consultant’s works valuation and payment certificate.
• Track payment status to ensure the payment is made within the contractual honouring period.

Qualifications

• Degree/ Diploma in Civil Engineering, Quantity Surveying, or related field.
• Preferably with those more than 3 years of experience.
• Preferably with those experience in pre-qualification exercises, tender bids, and preparing quotations.

Required Skills

• Able to take off quantities and preparer cost estimates and budgets.
• Has basic knowledge of contractual matters.
• Able to work under tight schedules to meet datelines.
• Capability in advising on procurement strategy.
• Ability to work independently & attention to details.
• Excellent verbal and written communication & interpersonal skills.