Commercial Lease Analyst

The Commercial Lease Analyst function is responsible for ensuring the quality and integrity of the data of each lease managed in their portfolio in a Property Management system adhering to the Standard Operating Procedures of the department approved by ownership and management. The Commercial Lease Analyst reports directly to the Director of Commercial Lease Administration, as well as works directly with ownership and management to provide accurate lease information in a timely manner to improve the focus and direction of the business.

Key Responsibilities

• Handling a portfolio of mixed-use properties (Retail & Office)
• Abstract all leases and lease related documents and enter them into a Property Management System
• Upload documents into Prophia and assist with on clearing lease related questions from the Prophia team
• Serves as a gatekeeper of the data in the Property Management System to ensure the data integrity of that system
• Ensure that all lease-related transactions; monthly rent, insurance and common area charges are reviewed and properly recorded
• Prepare and bill Real Estate Taxes and Common Area Maintenance reconciliations
• Prepare & track invoicing for tenant utility consumption and other regular charges in the Property Management System
• Prepare and review commercial Tenant income and expense sections of the budget
• Print, review and send to tenant monthly billings and invoices. Coordinate, review and prepare miscellaneous invoices for tenants in conjunction with AR and operations
• Review, analyze and document accounts receivable issues between landlord and tenant. Contact tenants for corrections, adjustments and payments
• Prepare and analyze list of delinquent tenants for ownership and operations.
• Prepare and handle lease correspondence (critical dates letters, default notices, lease notices, violations and collections)
• Prepare and review estoppel certificates
• Track critical dates as it relates to the lease related clauses and landlord deadlines
• Assist with lease interpretations as relative to tenant issues
• Ensure compliance with department Standard Operating Procedures and Process Narratives
• Prepare and provide financial analysis & critical reports for management and owners
• Perform other projects and tasks as required

Key Role Skill Set

• Ability to work in a team environment
• Strong work ethic and self-starter
• Strong organizational skills and detail oriented
• Ability to multitask
• Excellent analytical skills
• Strong verbal and writing skills
• Proficiency with Microsoft Office (Word, Excel & Outlook)
• JD Edwards experience a plus but not a necessity

• Bachelor's degree in Business, Accounting, Finance or Paralegal Certificate
• 3+ years of experience in Commercial / Retail or Commercial Lease Administration

• Full-time on-site 5 days per week

• Personalized Health Care: Multiple medical, dental, and vision plan options; Employee Assistance Program
• Financial Benefits: Competitive salary and incentive packages; matching 401(k); FSAs and HSA; employer-paid life and AD&D insurance; paid leave & disability programs
• Social Wellness: 19+ days of PTO; mental health counseling & resources; fertility, surrogacy, and adoption assistance; volunteer days and donation matching
• Career Development: Learning & training programs; tuition & certification reimbursement; internal advancement opportunities

Related Ross is transforming urban life in West Palm Beach and Palm Beach County, creating opportunity for all who live and work here. For over two decades, the company has worked to develop dynamic neighborhoods that are innovative, vibrant and inclusive. With completed, in development and planned properties in West Palm Beach and new development activity emerging in Palm Beach County, Related Ross is making long-term investments to transform and support local communities and build growth in the region.

Related Ross is a West Palm Beach-based organization that recently emerged as an independent entity from within Related Companies. Formed in 1972, Related Companies is the most prominent privately-owned real estate firm in the United States with major developments within a premier portfolio valued over $70 billion across Boston, Chicago, San Francisco, LA, Washington DC and London.

Related Ross believes in investing in its talent and cultivates a positive, team-oriented environment where every voice is valued. Employees are encouraged to boldly take on new challenges, transcend the status quo, and demonstrate a strong entrepreneurial spirit. In its relentless commitment to excellence, Related Ross works to foster an innovative approach in its team members so that they can positively impact the communities in which they conduct business.

Learn more about Related Ross at https://www.relatedross.com/.

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