Vendor Coordinator

Vendor Coordinator

📍 Jacksonville, FL (Onsite)

We are seeking a highly organized and detail-oriented Vendor Coordinator to manage and support our growing network of independent contractors. This role is critical to ensuring a strong pipeline of qualified vendors, maintaining compliance, and supporting day-to-day operational execution.

You’ll work cross-functionally with Operations, Accounting, and Sales to keep contractor onboarding, documentation, and engagement running smoothly.

What You’ll Do

Vendor / Contractor Management

• Coordinate recruiting, onboarding, and activation of independent contractors
• Maintain a pipeline of qualified contractors aligned with business needs
• Ensure all compliance documents, agreements, and records are accurate and up to date
• Manage contractor audits and support internal compliance processes
• Oversee contract setup including pay structure and start dates

Operations Support

• Partner with Operations on contractor scheduling and event execution
• Coordinate contractor check-ins and logistics for field activities
• Support contractor pay processes in partnership with Accounting
• Maintain CRM data, dashboards, and reporting accuracy
• Organize and manage shared files and documentation systems

Program Coordination & Engagement

• Coordinate monthly contractor “Pay Day” communications and execution
• Manage contractor referral and retention programs
• Support contractor engagement initiatives (events, recognition, etc.)
• Oversee inventory and ordering of contractor supplies and uniforms

What We’re Looking For

• 5+ years of experience in operations, vendor coordination, or program administration
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Excellent communication skills; bilingual (English/Spanish) is a plus
• Advanced proficiency in Microsoft Office and CRM systems
• Experience working cross-functionally with multiple departments

Why Join

• High-impact role supporting a critical business function
• Collaborative, team-oriented environment
• Opportunity to build and improve processes

Apply today or message directly to learn more.