Administrative Associate, Health Sciences

The University of Iowa Center for Advancement (UICA) seeks an Advancement Associate within our Health Science Development team. This position will join a team focused on philanthropy and engagement to advance University of Iowa’s strategic initiatives around cancer research and care, brain science and mental well-being, and vision.

• Serves as a key operational partner to Associate Vice President of Development -Health Sciences, Executive Director of Development - Vision and development officers, advancing workstreams independently while keeping stakeholders informed.
• Prepares, reviews, and routes Statements of Gift Intent (SOGIs) and supporting documentation; partners with development staff and internal stakeholders to ensure gift agreements are complete, accurate, and processed in a timely manner.
• Assists with departmental budget administration by processing invoices, reconciling expenses, monitoring budget activity, and preparing or maintaining expense reports in accordance with UICA policies.
• Creates, updates and modifies prospect plans in I-Star CRM with little direction; provides reminders and follow up for advancement officers related to prospect plans; enters contact reports.
• Plans campus visits for prospects, donors, and/or alumni; provides recommendations to the advancement officer on potential prospects to see in a location.
• Independently drives projects from initiation through completion, establishing timelines, milestones, and deliverables with minimal oversight while ensuring alignment with advancement strategy.
• Creates detailed profile of meeting attendees; summarizes I-Star information and other available information into a new profile document for the advancement officer's use.
• Creates basic meeting materials with limited direction; may suggest items to address common conversations.
• Provides proactive calendaring support; independently prioritizes and decides which meeting to move or cancel.
• Creates procedures and shares best practices for internal processes; uses project management software in non-standard ways by modifying existing templates to manage workplans. Proactively monitors project progress and adjusts plans as needed, communicating updates and risks without prompting.
• Answers complex questions from UICA colleagues, external constituencies and/or donors.
• Collaborates with advancement officer on invitation list, making recommendations based on information available; creates project plan in project software and provides work plan management; produces original materials for events (invitations, promotional flyers, program booklets, etc.); provides logistical support at the event.
• Submits requests for information from data management; modifies existing queries or writes original queries; reviews information for accuracy and provides basic formatting.
• This position is eligible for hybrid work (telecommuting) which includes working on-site at our office in Iowa City.
• Cover letter submission is required.

Education & Experience:  HS diploma + 6 years administrative experience, OR associate’s degree + 4 years administrative experience, OR bachelor’s degree + 2 years administrative experience.

Qualifications

Education

Required

High School or better in High School Diploma.