Document Control Specialist 文档控制专员

汇报给设计经理。管理项目文件，控制相关工作的流程及运转，跟踪项目文档信息状态，并支持Architecture, Design & Engineering 工作室 (AD&E) 相关合同的管理工作。

工作内容：

• 负责一个复杂景点项目或多个复杂程度略低的项目从设计到施工建设全过程的项目文档管理工作。
• 负责收集、登记、组织、存档和管理AD&E内部的设计文件和交付成果（包括纸质文档和电子文档）。确保所有的文档符合迪士尼标准。
• 根据设计经理要求，负责与其他工作室进行文控相关事项的沟通，并处理团队工作流程，持续优化电子文件应用的便利性及灵活性。
• 根据设计经理要求，管理顾问服务合同和相关协调工作，包括处理付款申请、创建采购订单、接收货物、核对和跟踪考勤记录等。
• 负责定期汇总、跟踪项目提交文档、付款、订单等数据信息和项目状态，并向设计经理提供实时反馈。

Report to Design Manager. Administrate project document, control workflow and process, track status of project documentation information, and support contract work of Architecture, Design & Engineering studio (AD&E).

Job Responsibilities

• Responsible for managing project documentation from design through construction for a single complex attraction or multiple less complex projects.
• Responsible for collecting, logging, organizing, archiving and managing design document and deliverables (including both hard copies and electronic copies) within AD&E studio. Make sure overall document comply with the Disney standard.
• As directed by Design Manager, responsible for communicating with other studios, processing the workflow for the team, and continuously optimizing the convenience and flexibility of electronic file applications.
• As directed by Design Manager, responsible for administrating consultant’s service contracts and associated coordination works, i.e. processing payment requisitions, creating purchase orders, receiving goods, checking and tracking timecard etc.
• Responsible for regularly compiling and tracking project submission documents, payments, orders, and other data information and project status, and providing real-time feedback to Design Manager.

• 具有本科以上的学历。
• 1-5年的文档控制或相关工作经验，具有Disney相关工作经验者优先。
• 中、英说写流利。
• 优秀的书面和口头沟通能力。
• 熟练使用微软的Outlook、Word、Excel、PPT等相关软件，具有使用Excel或Power BI等进行文档数据汇总、分析等相关经验者优先。
• 了解政府关于项目文档提交、存档等相关程序、要求，并能在日常工作中形成相应管理策略，确保提交、存档等工作的顺利进行。
• 注重细节。具备良好的协作和沟通能力，能够与众多内部及外部责任相关方合作，推动并达成工作目标。
• 具有团队合作精神并严格遵守保密原则。
• 能够高效规划时间、并胜任多重任务。

• Bachelor’s degree or above.
• 1-5 years of working experience in document control or relevant fields, Disney-related working experience is a plus.
• Fluent in Mandarin and English.
• Excellent written and verbal communication skills.
• Strong computer skills (e.g., Microsoft Excel, Word, PowerPoint, Outlook). Experience in data analysis using Excel or Power BI is a plus.
• Understand Government's procedures and requirements for project document submission, archiving, and related processes, and be able to develop corresponding management strategies in daily work to ensure the smooth execution of submission and archiving tasks.
• Attention to details. Good collaboration and liaison skills with strong ability in working with a diversity of internal and external stakeholders to drive for result.
• Have teamwork spirit with high degree of confidentiality.
• Ability to manage time effectively and support multiple tasks.