Procurement Executive

Objectives

Procurement Executive is responsible for managing end-to-end trading operations, including vendor sourcing and management, commercial negotiations, contract administration, acceptance documentation, payment coordination, and compliance control. This role ensures cost efficiency, operational effectiveness, timely project execution, and risk mitigation across all trading activities.

Job Description

• Vendor Management
• Source, evaluate, and onboard qualified vendors and service providers to support business needs.
• Conduct RFQ/RFP processes, collect quotations, and perform commercial comparisons.
• Assess vendors based on capability, legal compliance, pricing, service quality, and delivery performance.
• Maintain and update the vendor database and supporting documentation.
• Monitor vendor performance and establish long-term strategic partnerships.
• Commercial Negotiation
• Negotiate pricing, commercial terms, scope of work, delivery timelines, and payment conditions with vendors.
• Drive cost optimization initiatives while ensuring service quality and project requirements are met.
• Support internal stakeholders in vendor selection and trading decision-making.
• Contract & Legal Documentation Management
• Prepare, coordinate, and manage trading-related documentation.
• Liaise with Legal and relevant stakeholders to ensure contractual compliance and risk mitigation.
• Track contract validity, renewals, amendments, and contract closure processes.
• Acceptance & Payment Operations
• Review and verify supporting documents for acceptance and payment processing.
• Coordinate with vendors, Finance, and internal teams to ensure timely acceptance and payment execution.
• Monitor payment schedules and outstanding obligations under contracts.
• Ensure all payment requests comply with company policies and contractual terms.
• Trading Operations & Process Management
• Monitor trading activities and project-related purchasing timelines.
• Ensure compliance with internal trading policies, approval workflows, and governance requirements.
• Identify process improvement opportunities to enhance operational efficiency.
• Develop and maintain trading templates, guidelines, and standard operating procedures (SOPs).
• Reporting & Analysis
• Prepare regular reports on:

○ Trading spending

○ Contract status

○ Payment progress

○ Trading KPIs

○ Vendor performance

• Analyze trading data and recommend improvements for cost savings and operational efficiency

Job Requirements

Qualifications

Education & Experience

• Bachelor’s degree in Business Administration, Economics, Supply Chain Management, Commerce, Law, or a related field.
• Minimum 2 years of experience in Trading, Purchasing, Vendor Management, Contract Administration, or Operations.
• Experience handling contracts, legal documentation, and payment processes is preferred.

Skills & Competencies

• Strong negotiation and stakeholder management skills.
• Excellent organizational and project coordination abilities.
• Strong analytical and problem-solving skills.
• High attention to detail, particularly in documentation and compliance.
• Effective communication and cross-functional collaboration skills.
• Proficiency in Google Workspace and Microsoft Office applications.

Key Performance Indicators (KPIs)

• On-time completion rate of trading and contract documentation.
• Payment processing accuracy and timeliness.
• Cost optimization and savings achieved through trading activities.
• Vendor performance and compliance metrics.
• Internal stakeholder satisfaction.
• Trading process compliance and governance adherence.

Working Mindset

• Detail-oriented with a strong sense of ownership over data and documentation.
• System thinking: able to understand processes, not just complete individual tasks.
• Proactive and willing to learn in a fast-paced environment.
• Comfortable handling repetitive tasks at the beginning while continuously improving

efficiency.

• Able to manage multiple tasks and follow deadlines strictly.

PMAX-er Identification

• Client Impact: Everything we do is ultimately to deliver real client impact and value.
• Innovation: Innovation is to drive change and innovative new ideas to create more values for clients, teams and society.
• People development: People development is to attract, develop, and retain the most talented people. Development is a responsibility, not a choice, of both the individual as well as the organization.
• Integrity: Integrity is to be honest and show a consistent and uncompromising adherence to what is right, even if it is at our own cost.
• Teamwork and fun: Teamwork and fun is the cooperative and collaborative effort of a team to achieve a common goal or to complete a task, and trying to build a joyful & enjoyable atmosphere for everyone.
• Extreme ownership: Extreme Ownership is the practice of owning everything in your world, to an extreme degree. Think of yourself as the owner of the company. It means you are responsible for not just those tasks which you directly control, but for all those that affect whether or not your task is successful.

Benefits

• Competitive salary range with quarterly & yearly incentives and 13th-month salary
• Flexible working time with 4 days working from home per month and 15 paid leaves per year
• Insurance as full salary (SHUI). (For official employees)
• Annual health check-up and Healthcare Insurance VNI for all employees. (For official employees)
• Laptop allowance or support for laptop purchase costs on an individual basis
• Internal training & career development opportunities, and external L&D budget sponsorship
• Team bonding budget quarterly, snack time to engage team members
• Quarterly, Yearly Recognition Gifts & Awards and gifts on special occasions (birthday, New year…)
• Holiday activities; Company trip; Year End Party; Company Birthday; Culture Day; Quarterly Town Hall.
• Other staff welfare allowances.

Job Summary

Year of Experience:

2+ years


Job Level

Executive

Report Line

Head Of Trading

Peer

Subordinate:

None

Salary Range

Negotiable

Hiring Purpose

New Hire

Working Location:

Ho Chi Minh

Apply now