Resident Management System (RMS) Clerk

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Resident Management System (RMS) Clerk

McMillen, Inc. is seeking a Resident Management System (RMS) Clerk to provide administrative and project support for construction management, contract administration, and quality assurance activities on projects.

The RMS Clerk will work closely with the Quality Manager, Project Manager, and Superintendent to maintain project documentation, manage RMS data, support contract administration, and facilitate communication. The ideal candidate is highly organized, detail-oriented, and comfortable working with construction documentation and government contract requirements.

All Construction Division offers of employment are contingent upon the successful completion of a background check and drug screen. In accordance with client requirements, security clearance is required and is determined based on background check results.

This role will be a project-based position with an end date of April 2027.

Responsibilities:

• Maintain and organize RMS document packages, including contracts, submittals, pay activities, correspondence, and QC reports.
• Assist with contract administration activities, including tracking contract status, preparing progress payment requests, and maintaining project correspondence.
• Support QC/QA requirements by assisting with daily QC reports, test result entry, milestone updates, and other required documentation.
• Manage contractor and subcontractor submittals, including assignments, reviews, tracking, and transmittal logs.
• Support project schedules, phase status updates, and RMS reporting for project monitoring.
• Maintain RMS correspondence and Requests for Information (RFIs) to support effective communication between USACE, contractors, and subcontractors.
• Assist project staff with RMS login, navigation, and basic troubleshooting.
• Support the import and export of RMS data and assist with resolving system or data-entry issues.
• Ensure project documentation and data are accurate, complete, organized, and maintained in accordance with applicable government and contractor requirements.
• Provide administrative support to the CQM, Project Manager, Superintendent, and project team as needed.

Qualifications:

• Experience working with Resident Management System (RMS) or similar construction management/project documentation software preferred.
• Familiarity with construction contract administration and quality control/quality assurance processes.
• Strong organizational and documentation skills with excellent attention to detail.
• Ability to accurately enter, track, and maintain large amounts of project information.
• Proficiency with Microsoft Office, particularly Excel and Word.
• Ability to follow government, contract, and company policies and procedures.
• Strong written and verbal communication skills.
• Ability to work effectively with representatives, contractors, subcontractors, and internal project teams.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The inability to cope with a stressful work environment does not constitute a protected disability.

While performing the duties of this job, the employee is frequently required to sit. The employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Must be able to travel with luggage and be able to transport materials and personal overnight supplies. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Compensation Package:

• Pay Range: $31.00 – $40.00 (DOE)

Who we are: McMillen, Inc. designs and builds solutions that shape the future of water resources. As an employee-owned firm, we take pride in every project because we know our work truly matters. Our people thrive on solving complex challenges, pushing boundaries, and refining their craft. We don’t look for the complacent or the comfortable. We seek problem solvers, innovators, and experts who are always striving to be better. We support continuous learning, cutting-edge technology, and a balanced work-life environment so our employees can build careers they’re proud of.

We are focused in the dams, energy, fisheries, natural resources, and infrastructure markets. Our people integrate engineering, environmental, and construction expertise to deliver practical, results-driven outcomes. From concept to completion, projects are guided through feasibility studies, permitting, design, construction, and commissioning, ensuring technical precision and real-world functionality.

EEO: EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status.

Visa sponsorship, including renewal during employment, will not be provided for this position.

No recruiters, please.