CSCD - Community Supervision Officer

Description

Under direction of the Behavioral Health Contracts and Grants Manager, plans, develops and manages the contract process for Mental Health Services and Alcohol and Drug Programs; and performs related duties as required.

EDUCATIONAL INCENTIVE: Possible educational incentive of 2.5%, 3.5%, or 5% based on completion of Associate’s, Bachelor’s, or Master’s degree.

BILINGUAL INCENTIVE: Possible Bilingual incentive depending on the applicable MOA and the needs of the department.

PAYROLL TITLE: Program Administrator III

AGENCY/DEPARTMENT: Health Care Agency/Behavioral Health

Program Administrator III is a Management position and is exempt from overtime. The position is eligible for benefits at the MB4 level.

The eligible list established from this recruitment may be used to fill current and future regular, temporary, fixed-term, intermittent and extra-help vacancies for this position only within Health Care Agency, Behavioral Health. There is currently 1 vacancy.

OPENING DATE: December 15, 2008

CLOSING DATE: January 13, 2008

Examples Of Duties

Duties may include, but are not limited to the following.

• Plans, organizes, coordinates, and directs the activities of the contract and grant process for Mental Health Services and Alcohol and Drug Programs.
• Confers with other managers on policy matters and work problems; interprets policies and procedures and explains their application within the context of the assigned program field.
• Designs operational systems and ensures conformance in daily operation; designs tools and implements methods to monitor program performance.
• Represents the County in contacts with other governmental or community agencies and/or the public; confers and cooperates with others on policies and procedures as well as organizational, personnel, budget and operational issues.
• Prepares required reports; compiles and analyzes narrative financial information and statistical data to improve operations, identify program needs and/or change service delivery methods.
• Assists with the preparation of letters to the Board of Supervisors related to contract recommendations.
• Prepare technical reports and contract summaries for various entities such as the Mental Health Board.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, And EXPERIENCE

At least three (3) or more years administrative support experience in the writing and/or managing of contracts and grants and the equivalent of a Bachelor’s degree in Health Care Administration, Public or Business Administration or related field from an accredited college or university. Experience administering contract policies and procedures, technical knowledge of the contracts process, and substantial experience in one or more of the following: writing grants, participating and understanding the Request for Proposal process, or negotiating complex contractual agreements, required.

NECESSARY SPECIAL REQUIREMENT(S)

Must be familiar with using Word and Excel.

Desirable/Preferred

Experience managing contracts and grants in healthcare or government environment is desired.

Applicants should provide sufficient information under the Education/Work Experience portion of the application and Supplemental Questionnaire, if applicable, in order to determine eligibility. A resume may be attached to supplement your responses in the above sections; however, it may not be substituted in lieu of the application.

Recruitment Process

FINAL FILING DATE: Applications must be received by County of Ventura Health Care Agency, Human Resources Division in Ventura, California, no later than 5:00 p.m. on Tuesday, January 13 , 2008

To apply on-line refer to web site: www.ventura.org/hr. If you prefer to fill out a paper application form, please call (805) 677-5184 for application materials. Our address is: County of Ventura Health Care Agency, Human Resources Division, 2323 Knoll Dr., Ste. 100, Ventura, CA 93003. We do not accept resumes in lieu of our application form, nor do we accept any application materials via email.

Applicants must provide sufficient information under the Education/Work experience portion of the application to determine eligibility. Using “See Resume” or “Text Resume” instead of adequately completing all sections of the application will result in the application being removed from further consideration.

SUPPLEMENTAL QUESTIONNAIRE – qualifying: All applicants are required to complete and submit the questionnaire for this examination AT THE TIME OF FILING. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant’s qualifications and acceptability for the position. Failure to complete and submit the questionnaire will result in the application being removed from consideration.

APPLICATION EVALUATION – 100%: An Application Evaluation will be conducted. A score will be assigned to each application based on established criteria. Such score will be considered as the final score for placement on the eligible list.

Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year.

BACKGROUND INVESTIGATION: Applicants may be subjected to a thorough background investigation which may include inquiry into past employment, education, credit, criminal background information and driving record.

For further information about this recruitment, please contact JoAnn Senger by e-mail at [email protected] or by phone (805) 677-5153.

YOUR BENEFITS AS A MANAGEMENT Or CONFIDENTIAL CLERICAL EMPLOYEE

(Except Judges and Elected Officials)

In addition to your annual salary, the County of Ventura offers you an extensive benefits package, including:

FLEXIBLE BENEFITS PROGRAM: You allocate the County's non-taxable biweekly Credit Allowance of $273.00 among several benefit options. Regular part-time employees (40–63 hours per pay period) hired or promoted to Management on or after April 1, 2001 receive a Credit Allowance of $184.00.

• Medical Plan for you and your dependents. Biweekly cost ranges from $279.19 to $764.84.
• Dental Plan for you and your dependents. Biweekly cost ranges from $8.76 to $42.24.
• Vision Plan for you and your dependents providing vision examinations and materials (eyeglasses and contact lenses). Biweekly cost is $4.78.
• Flexible Spending Accounts which increase your spending power by reimbursing you with pre-taxed dollars for IRS approved dependent care and health care expenses.
• Pre-tax Salary Reduction available if the costs for the benefits package you select exceeds the County's biweekly contribution. This saves you taxes by lowering your taxable income.
• Cash added to your taxable biweekly pay, depending on the selections you have made.

EMPLOYEE HEALTH SERVICES CLINIC: (All Groups) Available to you for treatment of minor illness or injury.

MEDICAL MAINTENANCE EXAMINATION: (All Groups except Confidential Clerical) You may schedule a medical maintenance examination through Employee Health Services, at no cost to you, at the intervals stated:

• Once every 36 months if under age 40
• Once every 24 months if between ages 40-44
• Once every 12 months if over age 45

If you choose to have the examination through your personal physician, your department will reimburse you up to $350 for eligible expenses not covered by your medical plan.

9 PAID HOLIDAYS: (All Groups) New Year's Day, Martin Luther King Day, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day, and one floating holiday. This benefit is prorated for permanent part-time employees.

EXECUTIVE ANNUAL LEAVE: (Groups 1, 2) For employees who are exempt from Civil Service, 248 hours earned per year (in lieu of vacation/sick leave), increasing to 288 hours after 5 years of service, increasing to 328 hours after 10 years of service, and increasing to 368 hours after 15 years of service.

ANNUAL LEAVE: (Groups 3, 4) For employees who are not exempt from Civil Service, 208 hours earned per year (in lieu of vacation/sick leave), increasing to 288 hours after five (5) years of service. Line-assigned Battalion Chiefs with more than 5 years of service earn 347 annual leave hours per year

ANNUAL LEAVE BUYDOWN: (All Groups) After using a minimum of 80 hours of annual leave during a 12 month period, all employees first covered by this resolution on or after May 23, 2004 may redeem 160 hours of pay per calendar year. Employees hired and covered under this resolution before May 23, 2004, may request to receive pay in lieu of up to 160 hours (or up to 200 hours for those with 5 or more years of County service) annual leave per calendar year. Permanent, part-time employees earn annual leave hours on a prorated basis. Line assigned Battalion Chiefs may redeem 224 hours of pay per calendar year. The annual leave redemption benefit (Article 12, Section 1205 and 1206 of the Management Resolution) for Managers/Confidential Clerical/Unrepresented Others, is not available to newly hired employees. Revisions are under consideration.

MAXIMUM ANNUAL LEAVE ACCRUAL/EXTENDED LEAVE: (All Groups) The maximum number of hours that an employee can accumulate shall be 880 hours. Line-assigned Battalion Chiefs with more than 10 years of service may accrue a maximum of 1232 hours.

TEXTBOOK AND TUITION: (All Groups) The County may reimburse you up to a maximum of $2,000 ($1,000 for Confidential Clerical) per fiscal year for tuition and books for educational endeavors when courses have a reasonable potential for resulting in more effective County service. This benefit is prorated for permanent part-time employees.

EDUCATIONAL INCENTIVE: (All Groups) You may receive up to 5% incentive pay for educational attainment not specifically required for your job (Public Safety managers receive different educational incentives). You may receive only one form of educational incentive pay and will receive only that which provides the greatest incentive.

PROFESSIONAL MEMBERSHIPS: (All Groups) The County will pay up to a maximum of $200 for membership fees to a job related professional organization. Agency/Department heads (Group 1) are also entitled to County paid membership in professional organizations relating to their position. County Attorneys are also entitled to County payment of California State Bar Association dues.

AUTOMOBILE ALLOWANCE/MILEAGE REIMBURSEMENT: (For Group 1) Employees have the option of using a County vehicle and gasoline card, or receive a $375 per month auto allowance and have any mileage driven on County business reimbursed at the standard rate established by the IRS.

MILEAGE REIMBURSEMENT: (For Group 2, 3, 4) You have the option of using a County vehicle and gasoline card for official business. If required to use your personal vehicle on County business, you will receive mileage reimbursement at the standard rate established by the IRS for each mile driven. Some job classifications also receive a transportation allowance.

DEFERRED COMPENSATION: (All Groups) You may elect to contribute to one or both of the County's deferred compensation programs (established under Internal Revenue Code Sections 401(k) and 457). If you participate in the County sponsored 401(k) plan, the County will match a part of your contribution up to 3% of your salary, on a pay period basis. You must be regularly scheduled to work 40 hours or more each pay period to participate in the 401(k) plan. These plans enable you to build long-term savings while deferring current federal and state income taxes.

RETIREMENT/SOCIAL SECURITY: (All Groups) As of June 27, 2010, employees will be required to “pick-up” a portion of their retirement contribution (3% of retirement compensation earnings if hired before June 27, 2010; 4% if hired on or after June 27, 2010). Defined retirement benefits vest after 5 years of service. Compensation for retirement purposes includes all cash compensation, the Flexible Benefits contribution, the retirement contribution “pick up” and, if applicable, any transportation (or car for Group 1) allowance. The County and you each contribute to Social Security. Employees hired to work less than 64 hours biweekly participate in a Safe Harbor retirement plan in lieu of VCERA and Social Security.

LONG TERM DISABILITY INSURANCE PLAN: (All Groups) This plan provides benefits for up to 5 years for illness or injury, in an amount of 66 2/3% of base salary. Limitations and exceptions are outlined in the policy and/or plan brochure. Employees must be scheduled to work 60 hours or more each pay period to be eligible.

OPTIONAL WAGE SUPPLEMENT PLAN: (All Groups) You may purchase short-term disability coverage in weekly benefit amounts of $45 or $80. You must be regularly scheduled to work at least 40 hours each pay period to be eligible for this benefit, and must enroll within 90 days of employment.

DEATH BENEFIT: (All Groups) The County provides $500,000 in accidental death coverage while on duty in County Public Safety Aviation Unit aircraft. The County provides $50,000 in accidental death coverage while engaged in activities on behalf of SWAT Team or Bomb Squad, or engaged in activities of the K-9, Motorcycle or Narcotics Unit while permanently assigned to any such unit. Your department will provide a $1,000 death benefit payable to your designated beneficiary in the event of your death.

LIFE INSURANCE: (All Groups) The County provides you with a fully paid $50,000 term life insurance policy. The policy contains an accidental death and dismemberment rider equal to the face value of the policy.

OPTIONAL GROUP LIFE INSURANCE: (All Groups) If you are a regular County employee with a regular work schedule of at least 40 hours per pay period you may purchase term life insurance coverage for either $10,000 or one times your annual base salary, without evidence of insurability, if you enroll within your first 90 days of eligibility. You may also be eligible to purchase term life insurance at group rates for two or three times your annual salary, subject to evidence of insurability. Dependent life insurance is also available for employees who purchase optional life insurance coverage.

OTHER BENEFITS: (All Groups) The County also offers an Employee Assistance Program, as well as a Wellness Program, and a Work/Family Program which includes childcare and elder care referrals.

This Summary is informational only. It cannot modify or affect your benefits in any way, nor shall you accrue any rights because of a statement or omission from this summary. Please refer to the Plan Brochures and Management Resolution for details. Documents are available in your department.

01

Describe your experience analyzing, managing and/or writing contract policy requirements and procedures in health or government settings.

02

Describe your experience negotiating contract agreements. Include the funding streams, the types and size of contracts negotiated.

03

Please identify your years of experience using the following software and types of documents produced. a) Microsoft Word b) Microsoft Excel

04

Please discuss your understanding of the grant writing process. Give an example of a grant that you wrote and illustrate the steps of the process.

05

Please describe the purpose of a Request for Proposal, and its role in the contract process.

• Required Question