PURCHASING ADMINISTRATOR-INDUSTRIAL CONSTRUCTION

Job Description

We are seeking a highly motivated Purchasing Administrator to join our team at STIS, Inc. The ideal candidate will be detail-oriented, highly organized, and preferably possess at least 2 years of experience in the industrial construction field. This role involves managing purchase orders, coordinating with vendors, ensuring timely delivery of materials, and maintaining accurate procurement records.

Key Responsibilities

• Daily Purchase Order Importing:

Import approved purchase orders into ComputerEase (CE) accounting software to ensure real-time project cost tracking. Note: This responsibility will transition with the launch of Certinia.

• Problem Invoice Management and Corrections:
• Investigate invoice discrepancies, including pricing or duration
• Communicate with vendors to request adjustments or clarifications.
• Collaborate with field personnel to confirm invoice
• Revise purchase requisitions to align with field-verified
• Committed Cost Clearing:
• Review and validate anticipated (yet unbilled)
• Adjust, remove, or reclassify committed costs to ensure financial records reflect actual project
• Rental Equipment Audits:
• Conduct weekly audits of rental equipment in use across
• Verify usage, status, and billing accuracy with field staff.
• Assist with updating records and coordinating off-rents or
• Office Supply Management:
• Coordinate and complete bi-monthly office supply
• Track usage and ensure cost-effective procurement from approved
• Process purchase requisitions and create purchase orders (POs) for materials, equipment, and
• Maintain accurate records of purchase orders, receipts, and vendor
• Communicate effectively with internal teams (e.g., project managers, construction supervisors) to confirm material requirements.
• Ensure compliance with company policies and project specifications for all
• Support the purchasing team with administrative tasks and documentation
  

Qualifications

• 2+ years of experience in industrial construction
• Strong organizational and time-management skills
• High attention to detail and accuracy in data entry and recordkeeping
• Excellent communication skills, both verbal and written, with the ability to work collaboratively across
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Experience with construction accounting software or ERP systems (e.g., ComputerEase, Procore, or similar) is a plus.

Preferred Traits

• Ability to manage multiple priorities in a fast-paced environment
• Proactive problem-solver with a collaborative mindset
• Comfortable interfacing with field teams and external vendors