Administrative Specialist, ASG VI (Hybrid)

Minimum Qualifications:

• Bachelor's Degree or equivalent and two years of related experience.

Job Description:

To provide professional and administrative coordination of human resource and financial management activities.

Job Duties:

Administrative

• Responsible for Human Resources procedures related to employee appointment and maintenance transactions.

This includes but is not limited to the following:

• Review and process Employment Authorization Forms.
• Review and process the following transactions, including but not limited to: new hires, transfers, reclassifications, status changes, salary changes, separations, and leaves of absence.
• Open and maintain complete/accurate files.
• Update/maintain faculty database, if applicable.
• Review and process Memorandums of Appointment, if applicable.
• Ensure compliance with UT System Regents Rules.
• Serve as liaison to staff in other entity processing units, Human Resources, Payroll, and other support areas.
• Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the entity.
• Prepares reports as requested for institutional and/or external reporting purposes.
• In the School of Medicine, coordinate, verify and submit the AAMC Faculty Salary Survey and all Faculty Roster information. Complete annual surveys and run reports as needed.
• Identifies operational problems and implements changes to provide solutions.

Budget

• Coordinate information to support the institutional/departmental budget and planning process.
• Maintains departmental reconciliation and analysis of commitments made through the entity.
• Adheres to internal controls established for department.
• Performs related duties as required.

Salary Range:

Commensurate with experience

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Primary Location

United States-Texas-Galveston

Work Locations

0783 - John W McCullough Bldg

Job

Clerical & Administrative SupportRegular

Shift

Standard

Employee Status

Non-Manager

Job Level

Day Shift

Job Posting

Jul 8, 2026, 3:20:54 PM