Contract Administrator

Join a Heavy Civil Construction leader with a stellar history and portfolio throughout the Bay Area and Northern California. We are seeking a detail-oriented and highly organized Contract Administrator to support the successful execution of heavy civil construction projects throughout Northern California. This position is responsible for administering project contracts and subcontracts, ensuring contractual compliance, maintaining project documentation, and coordinating with project managers, subcontractors, owners, and legal counsel.

The ideal candidate possesses strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced construction environment while supporting both public and private infrastructure projects

.

Essential Duties and Responsibilities

• Contract Administration
• Prepare, review, execute, and maintain owner contracts, subcontracts, purchase orders, and vendor agreements.
• Monitor contract requirements to ensure compliance with company policies, client requirements, and applicable regulations.
• Track contract milestones, deadlines, insurance requirements, bonds, and renewals.
• Support Project Managers with contract interpretation and administration throughout the project lifecycle.
• Coordinate execution of subcontract agreements prior to project mobilizati
• on.Assist with processing change orders, contract modifications, amendments, and claims documentation.
• Track Requests for Information (RFIs), submittals, notices, and correspondence related to contractual obligations.
• Verify subcontractor insurance certificates, licenses, bonding, and prequalification requirements. Ensure compliance with prevailing wage, certified payroll, DIR, and other public works requirements when applicable.
• Assist with document preparation for audits and regulatory reviews.
• Identify contractual risks and communicate concerns to project management.
• Maintain project documentation within company management systems.
• Coordinate communication between project teams, clients, subcontractors, vendors, and legal counsel.
• Prepare reports regarding contract status, pending issues, and project documentation.
• Support closeout documentation, warranties, releases, and final contract deliverablies.
• Maintain confidentiality of company and project information.
• Continuously improve document control processes and administrative efficiencies.

Qualifications:

• Bachelor's degree in Construction Management, Business Administration, Engineering, or related field preferred. Equivalent combination of education and relevant construction experience will be considered.
• 3–5 years of contract administration, project administration, or construction administration experience preferred.
• Experience supporting heavy civil, transportation, infrastructure, or public works projects is highly desirable. Familiarity with Caltrans, municipal, or public agency contracts is a plus.

Benefits:

• Company offers a competitive compensation package that may include:
• Competitive salary
• Profit-sharing program
• Medical, dental, and vision insurance
• 401(k) retirement plan
• Paid time off and paid holidays
• Life and disability insurance
• Professional development and training opportunities Career advancement within one of Northern California's premier heavy civil contractors

Heavy Level Consulting Group is a premier Executive Recruiting Firm specializing in the Heavy Civil Construction Industry. Our experienced recruiters are committed to connecting top-tier talent with outstanding opportunities across the nation. Whether you’re looking to advance your career or find exceptional leadership for your organization, we’re here to help you succeed.

We pride ourselves on delivering every service with the highest level of professionalism, honesty, and integrity. Compensation and benefits listed are intended as general guidelines and may vary based on experience, qualifications, and market conditions.

Every search is conducted with the highest degree of discretion and confidentiality for both our candidates and clients. Most importantly, our candidates never pay a fee for our services. Heavy Level Consulting Group is proud to be an Equal Opportunity Employer.