Program Funding Specialist

Kentucky Housing Corporation

Job Description

Job Title: Program Funding Specialist

Work Group: Corporate Planning and Accountability

FLSA Status: Non-exempt

Reports to: Managing Director, Corporate Planning and Accountability

General Purpose of the Job

Responsible for tracking and managing various funding sources for KHC programs and corporate initiatives in accordance with federal and state guidelines. Performs financial tracking activities and processes fund disbursements for federal and state grant awards, federal tax credits, and reserved housing funds established by the corporation. Provides quality control functions of data integrity among multiple financial management systems. Keeps program funding process and procedures manual information updated.

Essential Duties and Responsibilities:

• Responsible for data entry of project set-up activities in several computer systems. Project set-up includes assigning approved budgets to projects, processing budget modifications, disbursing funds, and processing project completion reports and close-outs in accordance with federal and state guidelines. The project set-up, fund disbursement, and close-out process consists of updating KHC’s fund management software, HUD’s required systems, and creating vouchers in accounting software.


• Produces reconciliation reports monthly to confirm reliability of software systems and financial records. Keeps program funding process and procedures manual information updated.


• Assists in end of year close out of fiscal and grant activities. Tracks and provides data necessary for MBE/WBE report to HUD at fiscal year-end.


• Serve as back-up to the Program Funding Administrator, as needed.

Knowledge, skills, and abilities required of the position:

Knowledge of:

• Federal housing programs, laws and regulations


• Grant programs/compliance monitoring


• Principles and practices of Accounting/Audit


• Word processing/spreadsheet applications such as Microsoft Word/Excel


• Basic rules of grammar and business writing


• Basic mathematic principles

Skill in:

• Dealing with a diverse group of external and internal contacts at all levels


• Analyzing problems and reaching solutions


• Developing, implementing and coordinating of policies and procedures

Ability to:

• Plan and organize work activities


• Prepare reports


• Present ideas effectively


• Handle sensitive/confidential information


• Develop work plans and implement projects independently


• Work in unsupervised environment

Additional Information:

Position requires knowledge of MS Office Suite product. Position requires ability to work effectively with a wide variety of people, including external contacts as well as cross-departmental teams; ability to work in a team and as an individual to gain consensus; ability to multitask; ability to deal effectively with conflict; ability to plan and present ideas effectively, both verbally and in writing.

Education Requirements:

This level of knowledge would normally be acquired through completion of an associate’s degree program in business or accounting from an accredited college or university. A minimum of two years’ related experience may be substituted for the degree requirements.

Experience Requirements:

Position requires a minimum of one year’s experience working in a responsible position in a professional office environment, preferably with experience in bookkeeping, accounting or secretarial assignments involving advanced record keeping. Experience with federal housing programs preferred, but not required.

Required Competencies:

Written Communication:

Can write clearly and succinctly in a variety of communication settings and styles. Has the ability to get messages across that have the desired effect.

Customer Focus:

Dedicated to meeting the expectations and requirements of internal and external customers.

Ethics and Values:

Adheres to the corporate values of respect, commitment, and integrity.

Organizational and Priority Setting Skills:

Sets goals and objectives; identifies roadblocks; uses time effectively and efficiently and can handle uncertainty and cope with change.

Initiative:

Effectively completes assigned tasks, seeks additional opportunities, and continuously strives to improve skills and abilities.