Preconstruction Coordinator

The Preconstruction Coordinator supports the end-to-end bid process for fiber construction projects, coordinating all internal and external inputs to produce complete, accurate, and timely bids. This role serves as the central point for receiving and tracking bid opportunities, gathering pricing and scope details, managing bonding requirements, and providing weekly bid-status reporting to leadership. Responsibilities also include reviewing and interpreting contract and bid documents to ensure fully compliant bid responses.

This role partners closely with Estimating, Operations, Contracts, Business Development, Finance, and Executive Leadership to ensure bids are competitive, complete, and compliant with all client requirements. The position is based in the Denver, Colorado area.

Primary Position Duties

• Bid Management & Coordination
• Monitor public and private bid platforms, RFP portals, and client bid sites to identify and track new opportunities
• Maintain a live bid log detailing bid name, client, due date, status, stage, and key milestones
• Review bid and contract documents for a thorough understanding of bid requirements and responses
• Coordinate bid schedules and internal deadlines to ensure timely submissions
• Manage bid lifecycle stages including opportunity review, bid-no-bid, pricing, review, approval, and submission
• Estimating & Pricing Support
• Coordinate with internal Operations, estimating teams, and field leadership to develop accurate scopes of work
• Collect labor, material, equipment, subcontractor, and vendor pricing
• Track pricing requests and follow up to ensure all costs are returned on time
• Assist with bid leveling, scope validation, and internal pricing review packages
• Support risk assessment and contingency inputs as part of the preconstruction review process.?
• Internal Operations & Cross-Functional Coordination
• Serve as the primary liaison between Estimating, Contracts, Operations, Finance, and Business Development during the bid process
• Gather required internal inputs including Operations manpower plans, schedules, production assumptions, and execution strategies
• Ensure all required documents (license information, safety data, experience, bonding, resumes, etc.) are current and incorporated into proposals ?and RFP/RFQ responses
• Reporting & Communication
• Prepare and distribute weekly bid reports summarizing:
• Active bids
• Current stage (pricing, review, submitted, awarded, lost)
• Upcoming deadlines
• Risks or outstanding items
• Analysis of bid results
• Provide leadership with clear visibility into bid volume, workload, and near-term award potential
• Maintain organized digital bid files and documentation for audit and reference purposes
  

• Strong comprehension of contract documents, construction scopes, pricing structures, and bid processes
• operations, contracts, business development, finance, and executive leadership
• Familiarity with bonding, insurance requirements, and compliance documentation
• Proficiency in Microsoft Excel, Word, Outlook, and document management systems
• Ability to manage multiple bids simultaneously in a deadline-driven environment

• Highly organized with strong attention to detail
• Excellent follow-up and tracking skills
• Clear written communication (written and verbal)
• Ability to manage competing priorities

• Telecommunications, fiber, utility, or construction background experience
• Familiarity with RFP/RFQ platforms, contract interpretation and understanding, vendor pricing processes, and document coordination and compilation
• Expertise with Microsoft Office Products and other tracking and management software

This is a full time position with access to our comprehensive benefits which include paid time off (PTO), medical, dental, vision, short- and long-term disability, and life insurance, an Employee Assistance Program (EAP), and 401(k).

Equal Opportunity Employer

NATIONAL OnDemand, Inc. is an equal opportunity employer. The company’s policy does not discriminate against any applicant or employee based on race, gender, sex, sexual orientation, gender identity, color, religion, national origin, disability, genetic information, age, veteran status or any other consideration made unlawful by applicable federal, state or local laws. NATIONAL OnDemand, Inc. prohibits harassment of applicants and employees based on any of these protected categories.