Accounting Specialist

Payroll

• Process complete, accurate payroll (new hires, changes, extras, bonuses, deductions, garnishments, direct deposits, adjustments).
• Audit transactions/reports for accuracy and tax compliance.
• Maintain records, journal entries, and reconciliations.
• Handle tax withholdings, benefit deductions, filings, and court-ordered deductions.
• Resolve discrepancies and employee inquiries.
• Stay current on payroll laws and regulations.

Accounts Receivable

• Record and post all customer payments (cash, check, ACH, lockbox, card).
• Maintain accurate customer records, invoices, and adjustments.
• Investigate and resolve account discrepancies with internal teams and customers.
• Process authorized deductions; support collections as needed.
• Prepare aging reports, reconciliations, and monthly summaries.
• Protect customer financial confidentiality.

Accounts Payable

• Match, verify, and enter vendor invoices against POs and receipts.
• Process timely vendor payments and employee expense reports.
• Maintain vendor files and AP records.
• Prepare sales/use tax reports and 1099s.
• Complete month-end close (vouchering, trial balances, GL reconciliations, open-invoice reports).
• Resolve vendor payment issues.

General Accounting Support

• Assist with month/year-end close, sales tax reports, and 401(k) reporting.
• Support cost accounting, process improvements, and ERP system (JobBOSS or successor) maintenance.
• Provide documentation for audits and assist Controller with analysis, budgets, and special projects.
• Resolve accounting discrepancies and maintain organized, confidential records.
• Backup payroll, AR, admin duties, and phones as needed.
• Perform other duties as assigned; occasional overtime required.
• No supervisory responsibilities.
• Bilingual (English/Spanish) preferred.