Subaward Specialist, Sponsored Programs- Contracts Experience

Title: Subaward Specialist, Sponsored Programs- Contracts Experience

Location: Midtown

Org Unit: Contracts

Work Days

Weekly Hours: 35.00

Exemption Status: Exempt

Salary Range: $78,600.00 - $90,600.00

• As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

The Subaward Specialist provides administrative and compliance support for incoming and outgoing subawards at Weill Cornell Medicine. Reporting within the Office of Sponsored Research Administration (OSRA), the specialist supports the team lead and senior subaward staff with the preparation, issuance, monitoring, and closeout of subawards in accordance with sponsor requirements, federal regulations, and institutional policies. This role is designed to develop foundational knowledge of sponsored research administration, subrecipient monitoring, and federal compliance.

Job Responsibilities

• Assists with the preparation, review, and issuance of subaward agreements.
• Collect and review subrecipient documentation (statements of work, budgets, certifications).
• Reviews subaward budgets and related documentation for completeness and accuracy, and coordinates with departments and senior staff to resolve discrepancies.
• Enter and maintain subaward negotiation records in institutional systems.
• Support subrecipient risk assessments and compliance monitoring activities in accordance with federal regulations and institutional policies, including tracking required documentation and audit reports.
• Assist with invoice review, deliverables tracking, and subaward modifications.
• Communicate with internal stakeholders and external subrecipients regarding routine subaward matters.
• Creates and maintains records in the System for Awards Management (SAM) to support institutional compliance with the Federal Funding Accountability and Transparency Act (FFATA).
• Assist with subaward closeout activities and record retention.
• Identifies potential compliance concerns and escalates issues to senior subaward or pre-award staff for review and resolution.
• Responds to routine inquiries from departments and subrecipient institutions regarding subaward processes, timelines, and documentation requirements.
• Participates in training and professional development activities to build knowledge of federal regulations, sponsor policies, and institutional procedures related to subawards.

Education

• Bachelor's Degree in related field

Experience

• One to two year's experience in research administration, higher education administration, finance, or a related field.
• Prior experience in an academic or research setting preferred but not required.
• Familiarity with sponsored research concepts or federal funding mechanisms is a plus.
• Willingness to learn federal regulations (e.g., Uniform Guidance) and institutional subaward procedures.

Knowledge, Skills and Abilities

• Strong customer service orientation with the ability to work effectively with internal and external stakeholders.
• Demonstrated organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines in a deadline-driven environment.
• Demonstrated ability to learn and apply policies, procedures, and regulatory requirements.
• Ability to exercise sound judgment and escalate issues appropriately.
• Proficiency with standard office software (Word, Excel, PowerPoint).
• Ability to work both independently and as part of a collaborative team.

Licenses and Certifications

Working Conditions/Physical Demands

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "any person, any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

To apply, visit https://jobs.weill.cornell.edu/NY/job/New-York-Subaward-Specialist%2C-Sponsored-Programs-Contracts-Experience-NY-10022/1376556300/

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