Contract Administrator

Contract & Tender Administrator

Are you a highly organized and detail-oriented professional with strong analytical and administrative skills? Do you enjoy working in a fast-paced international environment where accuracy, customer focus, and collaboration are key?

We are looking for a Contract & Tender Administrator to support commercial operations within a leading international organization active in the healthcare, hygiene, and consumer goods sectors. In this pivotal role, you will ensure the efficient management of contracts, tenders, master data, reporting, and business support activities while collaborating closely with internal stakeholders and customers across Belgium and beyond.

Your Responsibilities

As Contract & Tender Administrator, you will be at the heart of the commercial support function, ensuring that critical processes and information are managed efficiently and accurately.

You will:

• Manage the end-to-end administration of contracts and tender documentation, ensuring deadlines are met and all required information is collected from stakeholders.
• Coordinate tender submissions and supporting documentation, including product information, pricing data, and sample requests.
• Maintain and update customer, product, and pricing master data within SAP, ensuring data quality and consistency across systems.
• Generate, develop, and optimize business reports, sales statistics, and performance analyses using Excel and internal reporting tools.
• Create and maintain custom reporting queries and dashboards to support commercial decision-making.
• Perform calculations and data analysis to provide accurate business insights and KPIs.
• Act as a key user for various business systems, providing first-line support and troubleshooting for SAP, CRM Dynamics, and other internal platforms.
• Support Sales, Customer Service, Marketing, and Finance teams with administrative and operational requests.
• Respond professionally to customer and internal stakeholder inquiries, ensuring excellent service levels.
• Identify opportunities to improve processes, reporting capabilities, and data management practices.

Your Profile

• Bachelor's degree or equivalent through experience.
• Minimum 3 years of experience in contract administration, tender management, sales support, customer service, business support, or a similar role.
• Fluent in Dutch, French, and English (written and spoken).
• Advanced Excel skills, including complex formulas, data analysis, reporting, and Pivot Tables.
• Experience working with SAP or a comparable ERP system.
• Previous experience with public or private tenders is a strong asset.
• Strong numerical and analytical skills, with a good understanding of business metrics, ratios, and percentages.
• Excellent knowledge of the Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
• Highly accurate, organized, and capable of managing multiple priorities simultaneously.
• Proactive mindset with strong problem-solving skills.
• Excellent communication and stakeholder management abilities.
• Team-oriented, flexible, and customer-focused.