Assistant Director of Business Operations

Job Summary

Performs a variety of business operation and accounting duties that range in level of complexity from clerical accounting duties such as processing invoices, creating departmental deposits, and initiating reimbursements to more complex duties such as reconciling departmental Travel Card purchases, reviewing and processing departmental travel expense reports, compiling and analyzing data to be used in projects, budget monitoring, and educating coaches and Athletics staff on procurement policies and procedures.

An excellent benefits package is included (see https://www.hr.utah.edu/benefits/ for a full description of the benefits package).

Responsibilities

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

• Review Departmental Travel expense reports ensuring proper University and Departmental Travel policies are being maintained and followed.
• Creates Purchase Orders for procurement of goods and services for the Athletics Department.
• Creates departmental deposits for all Tennis Center related income.
• Review and process departmental invoices for payment by working directly with the University of Utah Purchasing Office.
• Review and reconcile departmental Travel Card charges and serve as payment contact for local hotels.
• Serve as a Business Office liaison to the University Travel Department. Serve as the Business Office liaison to the following sports: Football, Women's Basketball, Men's Golf, Women's Gymnastics, Women's Softball, Men and Women's Swimming/Diving, Men and Women's Tennis, and Spirit Squad.
• Process Employee and Student-Athlete reimbursements based on departmental reimbursement policies.
• Assist in educating coaches and Athletics staff on policies and procedures surrounding the University's procure-to-pay processes. Assists the Director of Business Operations with various procurement, budget, and month-end closing procedures.
• Performs other duties and special projects as assigned and has the opportunity to take on additional responsibilities within the business office.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, and talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

• Bachelor's degree required in Business Administration, Finance, Accounting, or a related field (one year of education can be substituted for two years of related work experience); plus, two years of related experience.
• 2 years of collegiate athletics business office, clerical accounting, or relevant experience.
• The ability to understand, interpret, and apply University and departmental regulations.
• Capable of working in a fast-paced environment and completing multiple tasks and projects in a timely manner.
• Human relations and effective communication skills are required.
• Experience using programs such as Excel and other Microsoft 365 applications.
• Must have a valid Driver's License

An advanced degree, such as a Master's of Business Administration, is preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Advanced skills in using all Microsoft 365 applications, especially Excel.
• Experience in using SAP Concur Travel Expense platform.

Special Instructions

Requisition Number: PRN45765B

Full Time or Part Time? Full Time

Work Schedule Summary

Department: 00327 - Athletics Department

Location: Campus

Pay Rate Range: DOE

Close Date: 10/28/2026

Open Until Filled

To apply, visit https://utah.peopleadmin.com/postings/206160

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