Grants Administrator I (Contract Monitor) / 60013310

Job Responsibilities

The Agency's mission is to be boldly innovative in improving the health and quality of life for South Carolinians.

This is position is located in the Bureau of Policy, Richland County.

Are you the One? We are looking for a Contract Monitor who's primary responsibilities include the management of administrative contracts. The Contract Manager monitors assigned contracts and vendor deliverables. Serves as a liaison and communications lead between the vendor and agency stakeholders. Serves as a s subject matter expert in providing knowledge and expertise for assigned contracts. Monitors contract activities and vendor performance through a variety of means to ensure compliance and delivery of quality service. Utilizes statistical measurements to distinguish areas of strength and identification of failures to comply. Completes reporting and other evaluation analysis to track and measure contract and vendor performance and compliance. Identifies the need for, assists in the creation of, and maintains all documentation, protocols, and tools required to monitor, analyze, measure and report all assigned deliverables related to contracts and vendor compliance and performance. Ensures all documentation is clear, concise, and easily followed and utilized by others.

• Provides day-to-day oversight, follow-up, and maintenance on contract management and vendor deliverables for assigned contracts. Serves as a subject matter expert providing knowledge and expertise for assigned contracts to management, vendors, and agency stakeholders. Tracks, assists, and escalates as necessary the planning, coordination, administration and execution of new contract and contract amendments. Measures, tracks and reports regularly on contract activity, contractor performance and agency satisfaction to department lead and others. Archives and stores supporting documentation, communications, reports, etc. Provides input, serves as liaison, and prepares communications for publication to vendors, internal departments, stakeholders, and/or administration.
• Assists in the development and maintenance of all procedural documentation, tools, and reports, etc. essential to properly monitor, analyze, measure and report contract and vendor deliverables and compliance. Evaluates, updates, and maintains all resources to ensure accuracy. Maintains contract monitoring protocols, practices and plans tailored for each assigned contract, including the collection and storage of data required to monitor, analyze, and report compliance. Documentation is accurate, concise, and easily followed and utilized by others.
• Provides day-to day oversight, follow-up, and maintenance of assigned contract/vendor related escalations. Serves as a subject matter expert providing knowledge and expertise for assigned contracts to management, vendors, and agency stakeholders. Measures, tracks, and reports regularly on contract/vendor related escalations for assigned contracts. Archives and stores supporting documentation, communications, reports, etc. Develops and submits to management after action review documents to address repetitive escalation topics.
• Leads or supports other projects proactively or as assigned by Agency leadership. Continuously engages in process improvement to support Agency, Division, and Bureau-wide strategies, objectives, and initiatives. Collaborates with other policy team members in research, development, implementation, and evaluation activities for services, projects, and agency initiatives as assigned. Performs other related duties as required.
• Leads or supports other projects proactively or as assigned by Agency leadership. Continuously engages in process improvement to support Agency, Division, and Bureau-wide strategies, objectives, and initiatives. Collaborate with other policy team members in research, development, implementation, and evaluation activities for services, projects, and agency initiatives as assigned. Performs other related duties as required.

Benefits

The South Carolina Department of Health and Human Services offers an exceptional benefits package for FTE and TGE positions that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.
• 15 days annual (vacation) leave per year.
• 15 days sick leave per year.
• 13 paid holidays.
• State Retirement Plan and Deferred Compensation Programs.

Minimum And Additional Requirements

A bachelor’s degree in a healthcare or business-related field and three (3) years of experience in business, personnel, grant-in-aid, public administration, or work-related experience.

Additional Requirements

• Overtime and/or weekend work with Deputy approval.
• Sitting or standing for long periods of time.
• Lifting requirements: 20 lbs.
• Valid driver's license.
• Occasional overnight travel.
• In-office Role

Preferred Qualifications

• Demonstrated competencies related to contract procedures, functions, and compliance;
• Competent in use of protocols, policies, procedures, and tools;
• Ability to work independently; to organize and complete work assignments with minimal guidance;
• Ability to maintain a positive working environment with internal and external relationships;
• Capable of following oral and written policies/regulations;
• Proficient in serving as point person for day-to-day oversight of assigned programs;
• Working knowledge of financial and accounting practices.

Additional Comments

Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. Supplemental questions are considered part of your official application for qualification purposes. All applicants must apply online. All correspondence from the Office of Human Resources will be through electronic mail.

The South Carolina Department of Health and Human Services is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the minimum qualification requirements. Please, thoroughly complete the Education and Work Experience sections of your application and the Supplemental Questions. Failure to provide detailed and complete information will result in your application being rejected. Any misrepresentation or omissions will result in your disqualification from employment and/or termination. You may not submit resumes in lieu of filling out the application or answering the Supplemental Questions. I acknowledge that I have read, understand, and agree with the above.

• Yes
• No

02

This position has a salary between the range of $52,100 - $60,000. If selected, would you accept a salary within this range?

• Yes
• No

03

Do you have a bachelor's degree in a healthcare or business related field?

• Yes
• No

04

Do you have three (3) years of professional experience in business, personnel, grant-in-aid, public administration, or work-related experience?

• Yes
• No

05

Do you have a valid driver's license? If yes, please provide your driver's license number and state of issuance.

06

Do you wish to claim Veteran Preference? If yes, you must submit a copy of your DD214 Form with your job application in order to qualify and claim this preference.

• Yes
• No

07

How did you hear about this career opportunity?

• Required Question