Estimating & Administration Coordinator

The Estimating & Administration Coordinator supports the business across estimating, accounts, budgeting, project administration and general office coordination.

Key Responsibilities

• Prepare estimates, quotations and tender submissions.
• Review drawings, scopes and specifications and obtain subcontractor and supplier pricing.
• Assist with project budgets, cost tracking, variations and forecasting.
• Prepare and issue invoices through Xero and assist with accounts payable and receivable.
• Reconcile invoices, purchase orders and project costs.
• Provide general administrative support to directors and project teams.
• Manage diaries, meetings, appointments and key project dates.
• Book flights, accommodation, transport and prepare travel itineraries.
• Maintain project files, registers, compliance documents and company records.
• Assist with procurement, purchase orders, subcontractor documentation and project setup.
• Liaise professionally with clients, subcontractors, suppliers and consultants.

Skills & Experience

• Strong administration, organisation and time-management skills.
• Experience with Xero, Microsoft Excel, Word and Outlook.
• Bluebeam experience is highly regarded.
• Strong attention to detail and numerical accuracy.
• Ability to manage multiple priorities and deadlines.
• Construction, fitout or estimating experience is highly regarded.