Grants & Contracts Administration Specialist 2026-01932

Description And Functions

GENERAL DESCRIPTION:

The DWS Grants and Contracts Administration Specialist supports the growth and sustainability of Registered Apprenticeship programs throughout Wyoming by administering apprenticeship grants, assisting employers and partners, and supporting statewide outreach and expansion efforts. Working closely with the Apprenticeship Program Lead, this position helps grant recipients successfully navigate funding requirements, maintains accurate program and financial records, supports federal and state reporting, and connects employers and communities with apprenticeship resources. Through responsive service and strong partnerships, this position helps expand quality career pathways and strengthen Wyoming’s workforce.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

Click here for detailed information, or you can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator: https://compensationcalculator.wyo.gov

Human Resource Contact: [email protected]

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

• Administers active apprenticeship grants throughout the grant lifecycle, including application review, award preparation, monitoring, reimbursement, reporting, closeout, and record retention.
• Reviews grant applications and supporting documentation for completeness, accuracy, eligibility, and alignment with established program requirements.
• Makes recommendations to the Program Lead regarding the approval, denial, or revision of grant applications based on established policies, funding requirements, and available documentation.
• Assists the program lead with preparing and finalizing all reporting requirements required by the US Department of Labor as well as internal annual reporting requirements.
• Supports communication efforts that increase awareness of Registered Apprenticeship, Pre-Apprenticeship, grant opportunities, and available technical assistance.
• Assists with developing and updating educational and informational materials for employers, workforce centers, education providers, partners, and members of the public.
• Assists with planning and coordinating meetings, webinars, training sessions, outreach campaigns, recognition activities, and special events.
• Travels as needed to support outreach events, presentations, and other program responsibilities.
• Serves as a liaison between the Wyoming Apprenticeship Team and employers, workforce centers, education and training providers, industry associations, community organizations, government entities, and other partners.
• Assists prospective and existing apprenticeship sponsors with identifying appropriate resources, completing preliminary documentation, and connecting with the Program Lead or other technical experts.
• Maintains a working knowledge of Registered Apprenticeship requirements, program-registration processes, apprenticeship occupations, funding opportunities, and priority industries

Qualifications

KNOWLEDGE:

• Strong computer skills, including typing, Excel, Word, and Google
• Strong communication skills, both written and oral
• Ability to use critical thinking and problem-solving skills
• Attention to detail and ability to shift priorities based on program work needs
• Ability to be flexible based on program needs
• Ability to work with a team and independently
• Knowledge and understanding of effective communication and customer service skills

Education

MINIMUM QUALIFICATIONS:

Bachelor's Degree (typically in Business)

Experience

0-1 years of progressive work experience (typically in Business)

OR

Education & Experience Substitution

3-4 years of progressive work experience (typically in Business)

Certificates, Licenses, Registrations

None

Necessary Special Requirements

Notes

• FLSA: Non-Exempt
• Former State of Wyoming employees who are rehired less than 31 days after their final day in their old agency, must repay all leave payouts.
• The Wyoming Department of Workforce Services (DWS) uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
• For the Veteran's preference consideration, supporting documentation must accompany your application.
• Offers of employment will be contingent upon the successful completion of a background check.

Supplemental Information

Click here to view the State of Wyoming Classification and Pay Structure.

Click here to view the State of Wyoming Total Compensation Calculator.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Human Resource Contact: [email protected]

Working for the State of Wyoming means more than a job — it’s a stable, rewarding career that lets you make a difference while enjoying a great quality of life.

Employees Enjoy

• Comprehensive health coverage – medical, dental, and vision plans for you and your family
• Voluntary Benefits – including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
• Multiple retirement options – including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
• Generous paid leave and flexible schedules – vacation, sick leave, paid FMLA and 11 paid holidays each year
• Public Service Loan Forgiveness eligibility – for those with qualifying student loans
• Training and professional development – to support your career growth and advancement
• Employee Assistance Program – Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
• Wellness Program – Earn paid time off and incentives by focusing on your personal health

Know your full value.

Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.

Explore your total compensation: https://compensationcalculator.wyo.gov/

WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can’t find anywhere else — wide-open spaces, clean air, friendly communities, year-round recreation, and no state income tax.

Click here for detailed information or you can watch this short video to learn about our benefit package!.

01

(AA) Which of the following best describes your highest completed level of education to date or within the next three (3 months)? (Transcripts may be required.)

• High School Diploma/GED/or Equivalent
• Some college Coursework, No Degree Received
• Associate's Degree
• Associate's Degree and additional coursework
• Bachelor's Degree
• Bachelor's Degree and additional coursework
• Master's Degree
• Master's Degree and additional coursework
• Doctorate Degree
• Doctorate Degree and additional coursework
• None of the Above

02

(AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3 months)? (Transcripts may be required.)

• 45+ Quarter hours/30+ Semester hours
• 90+ Quarter hours/60+ Semester hours
• 136+ Quarter hours/91+ Semester hours
• 180+ Quarter hours/120+ Semester hours
• 225+ Quarter hours/150+Semester hours
• N/A

03

(BAGC07) How many years of relevant work experience or transferable skills do you have related to the job description?

• No relevant experience, but willing to learn.
• Less than one (1) year of relevant experience.
• One (1) to less than two (2) years of relevant experience.
• Two (2) to less than three (3) years of relevant experience.
• Three (3) or more years of relevant experience.

04

(AA) Describe your relevant experience in the box below.

05

(AA) Do you have experience in grants and contract administration or a related field?

• Yes
• No

06

(AA) Do you have knowledge or experience related to Registered Apprenticeship or other work-based learning programs?

• Yes
• No

07

(AA) Describe your relevant experience related to Registered Apprenticeship or other work-based learning programs in the box below.

08

(AA) Describe your relevant customer service experience in the box below.

09

(AA) Describe your experience with administrative responsibilities, including maintaining records, tracking deadlines, preparing reports, or organizing electronic record keeping systems.

10

(AA) Describe your skills and experience using Microsoft Office, Google Workspace, databases, grant-management systems or other electronic record keeping systems.

11

(DWS) Please be advised that any offers of employment will be contingent upon the successful completion of a background check. I have read and understand the above statement.

• Yes
• No

12

(A1) Where did you hear about this opportunity?

• Government Jobs @ www.governmentjobs.com/careers/wyoming
• Indeed
• LinkedIn
• Zip Recruiter
• Wyoming Workforce Center
• Other job sites (Wyoming at Work, Monster, etc.)
• Social Media (Facebook, Twitter, etc.)
• Newspaper/Newsletter Advertisement
• Career Fair
• Human Resources Division
• Friend or Acquaintance (Not State Employee)
• Current State Employee
• Other

13

(A1) If you selected "Current State Employee" please provide the employee's first and last name, and include the department they work for, if known. This employee may be eligible for a Referral bonus.

14

(A1) If you selected Other, please tell us where you heard about this opportunity.

15

(AA) VETERANS' PREFERENCE DISCLOSURE: PER WYOMING STATUTE, current employees of the State of Wyoming are not eligible for veterans' preference. If you are not a current employee of the State of Wyoming, to be eligible to receive veterans' preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. I have read and understand the veterans' preference disclosure.

• Yes
• No
• I am not a veteran

16

(AA) VETERANS' PREFERENCE: If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veteran's military service, and wish to claim veterans' preference, please attach the appropriate documentation substantiating your claim. Indicate below your appropriate veterans' preference status. By requesting veterans' preference, you are certifying that you meet the statutory requirements as described in the above disclosure.

• Current State Employee
• Veteran - DD214 Attached
• Disabled Veteran (10% or more) - DD214 and Veteran's Disability Determination Attached
• Surviving Spouse of a Deceased Veteran - DD214 and proof of Survivor Benefit Attached
• None of the above

17

(AA) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume' is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at https://www.uscis.gov/e-verify. I have read and understand the above statement.

• Yes
• No
• Required Question