Project Coordinator (Norfolk Police Financial Management Office)

Description

Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.

The Norfolk Police Department is committed to representing one of the most diverse cities in the region. Norfolk is home to over 244,000 residents including an array of social, economic, and ethnic groups. It is the Norfolk Police Department’s mission to recruit, attract, and maintain a diverse work agency that will represent our city, citizens, and the communities we serve.

This position is responsible for responding to internal and external inquiries related to the Police Officer Scheduling System. The role assists in the development and implementation of project policies and procedures and serves as the secondary System Administrator for Police Officer Scheduling System, supporting system modifications such as building schedules, reconciling data, performing audits, and resolving payroll-related issues. Additionally, this position provides support to the Accounts Payable team and assists with the coordination and management of special projects as assigned.

• The department hiring salary range will be $56,900.48 - $65,294.61***

Essential Functions

Essential functions include but are note limited to:

• Develops and implements program goals and objectives by designing and evaluating program/project policies and procedures; collaborating on necessary program/project changes and improvements; and communicating policies to personnel, customers and vendors.
• May develop and monitor the program/project budget by compiling statistical data, analyzing data to make cost projections, preparing monthly financial, statistical and narrative reports on cost projections; and monitoring, developing and projecting expenditures.
• May supervise employees by delegating work, identifying and conducting training, and performing appraisals.
• Responds to internal and external inquiries related to specific projects or programs by answering telephones and resolving issues.

Education/Experience

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.

Three (3) years experience in a field related to the program/project; or an equivalent combination of education and experience.

Additional Information & Requirements

Work Schedule: Monday - Friday 8 hours per day; every other Saturday (hours may vary).

• Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.
• Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.
• Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.
• Retirement

If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

• The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.

Note

The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.

Non-City

Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.

01

The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.

• I understand and will answer the following supplemental questions completely and thoroughly.

02

Please select the highest level of education you have completed.

• High School Diploma/GED
• Some College (6 months or more)
• Vocational/Technical Degree
• Associate's Degree
• Bachelor's Degree
• Master's Degree or higher

03

How many years of accounts payable experience do you possess?

• I have no experience
• I have less than three years of experience
• I have three- five years of experience
• I have five-seven years of experience
• I have more than seven years of experience

04

Please briefly explain your experience in accounts payable (this information must be included on the job application to be considered). If you marked No, please indicate N/A.

05

How many years of experience do you have in payroll?

• I have no experience
• I have less than three years of experience
• I have three-five years of experience
• I have five-seven years of experience
• I have more than seven years of experience

06

Please briefly explain your experience in payroll (this information must be included on the job application to be considered). If you marked No, please indicate N/A.

07

Do you have experience working with local government accounts payable financial system?

• Yes
• No

08

Please briefly explain your experience working with local government accounts payable financial system (this information must be included on the job application to be considered). If you marked No, please indicate N/A.

09

Do you have any experience with PeopleSoft?

• Yes
• No

10

Do you have any experience with financial software's?

• Yes
• No

11

If you answered yes to having experience with financial software's please list them (this information must be included on the job application to be considered). If you marked No, please indicate N/A.

12

Which computer programs are you efficient in using? (Select all that apply)

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Teams
• None

13

Are you a current or previous City of Norfolk employee?

• Yes - I am a current City of Norfolk Employee
• Yes - I am a previous City of Norfolk Employee
• No - I am not a previous or current City of Norfolk employee

14

If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title, and your relationship to the employee. If not, please indicate by typing "N/A."

15

A conviction (felony or misdemeanor) does not necessarily eliminate you from employment consideration. A criminal background check is conducted on all new hires. Failure to disclose all criminal convictions may result in disqualification from employment consideration or may result in dismissal from City of Norfolk employment if you have been hired. The nature of the offense; the time that has passed since the offense, conduct and/or completion of the sentence; and the nature of the job sought may be taken into consideration. Have you ever been convicted of a felony or a misdemeanor?

• I have been convicted of a felony
• I have been convicted of a misdemeanor
• I have been convicted of a felony and a misdemeanor
• I have not been convicted of a felony or a misdemeanor

16

If you answered, that you have been convicted of a felony and/or a misdemeanor, please provide an explanation including the city, state and date of the conviction. This excludes minor traffic violations such as speeding tickets.

17

Please indicate your veteran status. (A copy of your long form DD-214 may be required)

• I am not a Veteran
• I am a Veteran
• I am a Disabled Veteran
• Required Question