Grant Compliance Senior Associate

Job Summary

JOB DESCRIPTION

The Grant Execution Senior Associate is responsible for supporting the full lifecycle of federally funded grant programs, including administration, compliance oversight, financial monitoring, and closeout activities. The role focuses primarily on FEMA Public Assistance and disaster recovery programs, ensuring adherence to federal regulations, accurate financial reporting, and effective support to clients and subrecipients throughout the grant process.

Job Duties

• Provides technical and administrative assistance to programmatic areas to support effective grant implementation and compliance
• Implements grant activities in line with approved plans and compliance standards
• Monitors and analyzes changes in federal, state, and local policies and regulations; assesses potential impacts to grant programs; and supports preparation of briefings or recommendations to leadership
• Prepares, tracks, and submits grant-related documentation, including FEMA Requests for Public Assistance, grant applications, Requests for Reimbursement (RFRs), awards and subaward agreements, required financial and performance reports, milestones, deliverables, and closeout documentation
• Supports the coordination of responses to Requests for Information (RFIs) issued by Federal Awarding Agencies and state agencies, ensuring timely, accurate, and compliant submissions
• Maintains and organizes recordkeeping practices that support eligible activities and costs in accordance with federal regulations and program requirements
• Assists in coordinating efforts among grant management teams and other external teams to verify, validate, and reconcile documentation across grant management and financial systems to ensure consistency, accuracy, and regulatory compliance
• Reviews and assesses internal policies and procedures related to grant administration, compliance, and financial management
• Assists in the preparation for supporting monitoring activities, site visits, and audits conducted by Federal Awarding Agencies or state agencies, including the development of corrective action responses as needed
• Collaborates with grant management teams to identify, escalate, and resolve grant management or compliance issues
• Gathers and prepares documentation to support grant closeout readiness, identifies deficiencies in procedures, and implements corrective actions to ensure timely and compliant closeout
• Other duties as required

Supervisory Responsibilities

• No direct supervisory responsibilities
• Provides task-level guidance to Grant Execution Associates, support resources, or contractors

Education

Qualifications, Knowledge, Skills and Abilities:

• Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, Project Management, Communications, or Public Relations, required

Experience

• Three (3) years of experience managing FEMA Grants (Public Assistance, Section 428 Alternative Procedures, 404 Hazard Mitigation and/or 406 Mitigation), preferred
• Experience supporting grant management, program management, or grant compliance tasks for federal funding, preferred
• Experience with multi-source programs, preferred

Language

• Fully bilingual in English and Spanish, required

Certifications/Licensure

• N/A

Software

• DRS (Disaster Recovery Solution) platform knowledge, required
• Grants Portal (FEMA) platform knowledge, preferred
• Basic knowledge of MS Office Applications (Word, PowerPoint, Outlook, Excel), preferred

Other Knowledge, Skills, & Abilities

• Knowledge of 2 CFR 200 and Stafford Act compliance and program implementation under such regulations
• Strong organizational and multitasking skills
• Ability to create and maintain communication channels with stakeholders, clients, and external teams
• Superior attention to detail and ability to meet tight deadlines
• Strong analytical and problem-solving skills
• High level of integrity and discretion
• Ability to work effectively with minimal supervision
• Ability to communicate complex information clearly to diverse audiences
• Ability to travel as required by client/business needs
• Learns quickly and adapts to new technologies
• Possesses excellent communication and written skills
• Self-starts and works well in a team environment

About Us

At BDO, how we show up matters. We build strong relationships by supporting one another, our clients, and our communities with care, curiosity, and a commitment to helping one another grow and succeed. Here, you’ll find meaningful work, leaders invested in your success, and opportunities to build a career around what matters most to you.

Our purpose is to be the people our clients count on to grow with confidence and achieve what matters most. Our values guide how we bring that purpose to life each day. Together, they shape how we work with one another, serve our clients, and create meaningful impact.

BDO provides assurance, tax, and advisory services to clients across the U.S. and around the world. No matter your role, you’ll be part of a team helping clients navigate complexity and move forward with clarity.

We are proud to be an ESOP company, offering participants a stake in the firm’s success through beneficial ownership and a unique opportunity to enhance their financial well-being. As a qualified retirement plan, the ESOP is a meaningful addition to our comprehensive compensation and Total Rewards benefits* offerings. It also reinforces an ownership mindset that strengthens our connection to one another, our clients, and the future we’re building together.

Learn more about our benefits: BDO Total Rewards encompass more than traditional benefits. Click here to find out more !

• Benefits may be subject to eligibility requirements.

Equal Opportunity Employer, including disability/vets

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

"BDO USA, P.A. is an EO employer M/F/Veteran/Disability"