Grants & Contracts Specialist II (Pre and Post-Award)

Performs pre- and post-award accounting duties for moderately complex grants and contracts. Prepares, negotiates, and monitors grants, contracts, and budgets. Maintains award-related schedules, prepares government applications and reports, and interprets policy and procedure. Monitors account activity, resolves routine issues, and prepares routine financial documents. Suggests operational improvements.

Med-Neurology

Department of Neurology | University of Pittsburgh

The University of Pittsburgh Department of Neurology is seeking a qualified Post-Award Administrator to support research operations with a primary focus on post-award administration. This position is comprised of approximately 75% post-award responsibilities and 25% pre-award responsibilities. While the majority of day-to-day activities will focus on post-award management, the successful candidate will also perform pre-award functions and provide support throughout the full grant lifecycle.

The successful candidate will independently manage significant responsibilities and exercise sound judgment consistent with the scope of a Post/Pre-Award Administrator. By the fourth month of employment, the individual is expected to demonstrate the ability to perform both pre-award and post-award duties with a high degree of autonomy.

Primary Responsibilities

• Develop, prepare, revise, and maintain grant and contract budgets using Microsoft Excel.
• Process and manage budget modifications, budget revisions, and no-cost extensions.
• Reconcile federal and non-federal research accounts and prepare financial summaries for faculty and departmental leadership.
• Review project expenditures to ensure costs are allowable, allocable, reasonable, and compliant with sponsor and institutional requirements.
• Monitor grant and contract expenditures throughout the award period.
• Prepare, review, and submit government applications, progress reports, and other sponsor-required documentation.
• Maintain award-related schedules, records, and supporting documentation.
• Interpret and apply sponsor, institutional, and departmental policies and procedures.
• Prepare routine financial reports and resolve standard post-award administrative issues.
• Identify opportunities for process improvements and recommend operational enhancements to support research administration activities.

Essential Functions

Using Excel to build budget, and basic formulas, ie. Add, subtract, multiply, division and round function are used daily. Independent work for the following areas: Grants & Contracts Submission, Project Monitoring/Reconciliation, Project Administration, Ensure Compliance with grant requirements, Managing timelines and deliverables, Prepares Financial reports/project narratives/documents.

Physical Effort

Must be able to get around a university setting.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category

Full-time regular

Job Classification

Staff.Grants & Contracts Specialist II (Pre & Post-Award)

Job Family

Research

Job Sub-Family

Grants & Contracts

Campus

Pittsburgh

Minimum Education Level Required

Bachelor's Degree

Minimum Years Of Experience Required

1

Will this position accept substitution in lieu of education or experience?

Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule

M-F, 8:30-5:00

Work Arrangement

On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range

TBD Based Upon Qualifications

Relocation Offered

No

Visa Sponsorship Provided

No

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

Not Applicable

Required Documents

Resume

Optional Documents

Not Applicable