Manager, Grants

Responsibilities

The main responsibilities of the position are to provide a wide range of administrative support regarding grant seeking, proposal writing, and award management.,Pre-Award Support:

• Funding Research & Faculty Outreach: Proactively research federal, state, and private funding sources. Maintain a matrix of faculty research interests and directly notify faculty of relevant opportunities
• Proposal Development: Write non-technical proposal sections (e.g., administrative, facilities, and budget narratives) and partner with faculty to edit, format, and package competitive grant applications
• Systems & Library Management: Maintain institutional access to electronic submission portals (e.g., Grants.gov, NSF Research.gov, eRA Commons). Manage a searchable library of previously submitted proposals and templates
• Compliance Review: Review all proposals prior to submission to ensure strict alignment with sponsor guidelines, institutional policies, and state/federal regulations. Submit proposal documents for internal NF review
• Administrative Liaison: Coordinate with NCF leadership regarding legislative budget requests or high-profile institutional proposals

Post-Award & Fiscal Management:

• Award Setup & Launch: Notify relevant offices of new awards. Setup budget in Banner for accuracy against the award notice
• Financial Monitoring & Forecasting: Reconcile departmental ledgers against monthly Banner reports. Develop expenditure and forecasting reports for Principal Investigators (PIs) to ensure optimal spending timelines
• Transaction Approvals: Review, determine eligibility, and approve all grant-funded expenditures, including travel, invoices, purchase orders, and P-Card transactions
• Cost Share & Matching: Develop, track, and audit Excel models tracking mandatory or voluntary cost-share commitments. Ensure compliant reporting to sponsors on intermediate and final financial reports
• Effort Reporting & Personnel Actions: Coordinate human resources and payroll actions for grant-funded personnel (undergraduate researchers, summer salary, staff). Ensure timely onboarding, time-sheet approvals, and accurate effort certification
• Award Lifecycle Management: Act as the primary administrative interface with sponsoring agencies. Manage modifications, budget reallocations, and request/justify No-Cost Extensions (NCEs) when necessary
• Asset Tracking: Track, tag, and submit mandatory property forms for equipment and “attractive items” purchased under grant funds per NCF and sponsor guidelines

Closeout & Compliance:

• Account Reconciliation: Proactively identify expiring awards. Audit accounts to resolve outstanding encumbrances, travel advances, and pending receivables to ensure zero deficit
• Reporting & Closeout: Aggregate financial and administrative data to produce quarterly, annual, and final reports. Partner with the Finance Office to formally close accounts in the system
• Records Retention: Manage, archive, and securely destroy physical and electronic grant files in strict accordance with sponsor, state, and federal records retention laws.
• Confidentiality: Maintain absolute privacy and security of sensitive institutional, personnel, and financial data in compliance with FERPA, state laws, and college policy

Other duties as assigned,

• Bachelor’s Degree + 2 years experience of appropriate experience

,

• Master’s Degree in an appropriate area of specialization and + 4 years experience of appropriate experience