Bookkeeper

Job Title: Accounting Assistant / CFO Assistant

Position Summary

We are seeking a highly organized and detail-oriented Accounting Assistant to support the Chief Financial Officer (CFO) of a growing real estate management company overseeing approximately 2,000 multifamily residential units. This role provides day-to-day accounting and administrative support, assists with financial reporting, payroll, reconciliations, and accounts payable, and helps ensure accurate and timely financial operations across the property portfolio.

Key Responsibilities

- Assist the CFO with daily accounting and administrative functions.

- Process bi-weekly payroll and maintain payroll records while ensuring accuracy and confidentiality.

- Coordinate with HR regarding employee onboarding, terminations, benefits, and payroll changes.

- Process vendor invoices and prepare accounts payable for approval.

- Record financial transactions and maintain accurate accounting records.

- Perform bank and credit card reconciliations.

- Assist with monthly financial reporting and month-end close.

- Prepare and maintain spreadsheets, schedules, and supporting documentation.

- Monitor vendor statements and resolve billing discrepancies.

- Assist with tenant account reconciliations and other accounting inquiries.

- Maintain organized electronic financial records and documentation.

- Prepare reports and schedules requested by ownership, lenders, auditors, and outside accountants.

- Assist with annual audits, tax preparation, and compliance reporting.

- Coordinate with property managers and vendors regarding financial matters.

- Perform other accounting and administrative duties as assigned by the CFO.

Qualifications

- 2–5 years of bookkeeping or accounting experience, preferably in real estate or property management.

- Experience processing payroll and maintaining payroll records.

- Strong knowledge of accounts payable, reconciliations, payroll, and basic accounting principles.

- Proficiency in Microsoft Excel and Microsoft Office.

- Experience with property management or accounting software (Yardi, AppFolio, MRI, or similar) and payroll software is preferred.

- Excellent organizational skills with strong attention to detail.

- Ability to manage multiple priorities in a fast-paced environment.

- Strong communication and problem-solving skills.

- Ability to maintain confidentiality with sensitive financial and employee information.

Preferred Skills

- Experience in multifamily property management accounting.

- Familiarity with payroll compliance, bank reconciliations, vendor management, and financial reporting.

- Strong Excel skills, including formulas and pivot tables.

- Ability to work independently while collaborating closely with the CFO.

Work Environment

This is a full-time, in-office position supporting the CFO in the financial operations of a multifamily real estate management company with a portfolio of approximately 2,000 residential units. The ideal candidate is dependable, organized, and committed to maintaining accurate financial records while supporting a collaborative accounting team.