Administrative Assistant - Procurement

Cat5 Resources is a certified Woman-Owned Business providing technical and operational services to critical infrastructure across the Southern US, Puerto Rico, and the US Virgin Islands.

Since 2013, we’ve supported telecommunications, utilities, and essential industries with services including Disaster Recovery, Operations and Maintenance, Electrical, Civil and Construction, and Transportation and Logistics. In 2016, we expanded into Puerto Rico with Cat5 Caribbean, and in 2024, we launched Cat5 Power Solutions to deliver portable power sales and rentals across the region.

We are committed to powering and protecting the infrastructure that keeps businesses and communities running—whether during daily operations or times of disaster.

About The Role

The Administrative Assistant in the Fleet Management and Procurement Department provides essential support in coordinating fleet operations, procurement activities, and administrative tasks. This role ensures efficient workflow, maintains records, and assists in the smooth functioning of departmental activities.

Key Responsibilities

Fleet Management Support:

• Assist in tracking and scheduling vehicle maintenance, inspections, and repairs.
• Maintain records of vehicle registrations, insurance, DOT Inspections, and mileage logs.
• Coordinate with drivers and service providers for vehicle-related issues.
• Monitor fleet expenses and assist in budget tracking.
• Support in tracking vehicle availability and allocation to technicians.
• Support in tracking accidents and incidents surrounding vehicles or equipment

• Assist in processing purchase orders, vendor invoices, and procurement documentation.
• Maintain supplier and vendor databases, ensuring accurate records.
• Support in obtaining price quotes and comparing supplier bids.
• Assist in inventory control, stock management, and reorder processes.
• Coordinate delivery schedules and follow up on pending orders.

• Handle correspondence, phone calls, and emails related to fleet and procurement operations.
• Maintain organized files, records, and reports for easy retrieval.
• Prepare reports, presentations, and meeting minutes as required.
• Assist in processing expense reports and reconciling procurement expenses.
• Ensure compliance with company policies and regulatory requirements.

• Diploma or bachelor’s degree in business administration, Logistics, or a related field.
• 2+ years of experience in an administrative or procurement support role.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Attention to detail and problem-solving capabilities.
• Knowledge of fleet management or procurement systems is an advantage.
• Must be 23 years of age or older for company vehicle insurance requirements.
• Must have a clean driving record.

• Office-based with occasional visits to fleet service providers or suppliers.
• Interaction with internal departments, vendors, and fleet personnel.

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• Paid Time Off + Paid Holidays
• Medical, Dental, and Vision
• 401K & FSA
• Life and AD&D Insurance $25,000 Employer Paid
• Employee Paid Benefits including Disability, Life and Accident Insurance, Cancer and Critical Illness Insurance and Hospital Confinement Indemnity Insurance

The Pay Range For This Role Is

19 - 23 USD per hour(US National)