Procurement and Contracting Specialist #419

Target Hiring Range: $86,979 - $115,000

Department: Acquisitions Posting Date Range: 8/12/2026-8/26/2026 Pay Grade Range: $86979-$152214

Work Hours: 8:30 a.m. - 5:30 p.m.

FLSA Status: Exempt

Work Location Status: Remote

All remote or hybrid work arrangements must be performed from within the continental United States, subject to Sergeant at Arms approval.

The Senate Sergeant at Arms does not pay for relocation expenses.

This vacancy announcement closes at 11:59pm EST. Late applications will not be accepted.

Job Description

JOB OVERVIEW

The Target Hiring Range for this position is: $86,979 - $115,000

The Senate Sergeant at Arms (SAA) is seeking a Procurement and Contracting Specialist to conduct procurements and other contracting activities. Work includes the acquisition of products and services to support the ongoing operations of the SAA. This position will collaborate closely with SAA departments to provide contract-related support and guidance. Work is performed in accordance with the guidelines, policies, and regulations of the SAA and the Senate Committee on Rules and Administration, under the general supervision of the Manager of Acquisitions.

Key Accountabilities/Essential Job Duties

Conducts procurement of products and services in accordance with established Senate procurement regulations and procedures. Provides guidance to SAA staff in the preparation, process, rules and regulations, contract selection, and award of procurements; expedites purchases as needed. Addresses or escalates problems related to the procurement process when necessary and conducts debriefs following the selection process. Prepares and issues Requests for Proposals (RFP), Requests for Quotations (RFQ), Requests for Information (RFI), and Sources Sought Notices (SSN). Analyzes and evaluates price proposals and assists in the development of Independent Government Cost Estimates, competitive range decisions, source selection decision memoranda, limited competition justifications, and other supporting documentation. Supports market research by identifying and contacting potential vendors to request or clarify product information and pricing, or by researching new or existing products. Administers contracts by ensuring compliance with the terms and conditions of contracts and Senate Procurement Regulations, including resolving problems concerning the obligations of the parties and contract termination. Reviews contracts and develops, issues, and negotiates modifications to exercise options or make changes to other procurement requirements. Seeks information and guidance from the Senior Procurement and Contract Specialist, Manager of Acquisitions, or Chief Acquisition Officer on procurement issues. Effectively and diplomatically communicates orally and in writing with executives, managers, employees, and external customers. Other duties as assigned.

JOB SPECIFICATIONS

Required Education

Bachelor’s degree in business administration or a related field.

Required Work Experience

• Three to five years of public purchasing experience.

Required Special Skills/ Knowledge

• Knowledge of, or ability to learn, departmental rules, regulations, procedures, and functions, including policies and regulations set by the Senate Rules Committee and the Senate Committee on Ethics.
• Knowledge of modern practices used in procuring information technology equipment and software.
• Knowledge of effective government purchasing principles and practices.
• Ability to work closely with customers and work as part of a team in a fast-paced environment.
• Ability to operate a personal computer with proficiency in word processing, spreadsheet, and database software.
• Ability to understand and follow oral and written instructions.
• Ability to work effectively with all levels of management and staff.
• Ability to interact effectively with staff members representing all levels of the organization, as well as with outside vendors.
• Ability to communicate, multitask, and collaborate effectively. Attention to detail is required.
• Desired to meet the FAC-C requirements at the time of application. Personnel not certified may still apply and be selected but are desired to achieve certification within 24 months of appointment.
• A valid Defense Acquisition Workforce Improvement Act (DAWIA) certification is equivalent to a FAC-C, provided the FAC-C education and continuous learning requirements have been met.
• As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role.

Desired Qualifications

• Knowledge of and experience as a user with Oracle's E-procurement system.

Working Conditions

• To meet the needs of the U.S. Senate, the individuals in this position may be required to be on call or report on-site on a rotational basis within 24 hours.
• Work is performed in an office environment requiring sustained use of computers and office equipment.

CONDITIONS OF EMPLOYMENT

To be employed by a Senate employing office in a paid position in the continental United States an individual must:

• Be a U.S. citizen;
• Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C.
• 1324b(a)(3)(B);
• Be (i) admitted as a refugee under 8 U.S.C.
• 1157 or granted asylum under 8 U.S.C.
• 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
• Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).

Employment is contingent on background / security investigation results.

Benefits At-a-glance

The SAA provides a highly competitive benefits package for all SAA staff. Our benefits extend beyond health care coverage to help provide employees with student loan reimbursement, professional development, transportation subsidy, TSP/retirement savings, access to our Employee Assistance Program, and more! For more information regarding SAA’s benefits, please visit https://sen.gov/OPPW .

ACCOMMODATIONS

As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with SAA and need special assistance or an accommodation to complete the application process, please submit your request to [email protected] with “Accommodation” in the subject line.

VOLUNTARY SELF-IDENTIFICATION FOR VETERANS' PREFERENCE

If you are identifying as veterans' preference eligible under the VEOA, please use this link to complete your application for Veterans' Preference AFTER you apply for this position. The link will also be available on the "Thank You" page after you have submitted your job application.

Candidates only need to apply one time for veterans’ preference to be considered for all future veterans’ preference positions within the Senate Sergeant at Arms.

• All supporting documents must ONLY be provided within the Veterans’ Preference Application and within the stated deadline of the job announcement.
• Late applications for veterans’ preference will not be considered.
• Documentation to obtain veterans’ preference will not be considered if attached to the job application.
• If you need to revise or resubmit your Application for Veterans' Preference/documents, please withdraw your previous Application for Veterans' Preference and resubmit. If you require assistance, please email [email protected] .
• To view additional information regarding the VEOA, please click here .

An applicant who declines to self-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran’s status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for veterans’ preference.